Senior Executive Assistant to Founder — Property & Deals

Stanton Hillier Parker; Sydney; On-site; AUD 110,000 - 140,000; Full time

Job summary

Stanton Hillier Parker (SHP) is seeking an experienced Executive Assistant to provide high-level support to our Founder & Managing Partner in Sydney. This pivotal role demands commercial acumen, proactivity and absolute discretion in a fast-paced property advisory environment.

You will partner with senior leadership across client engagement, transactions and strategic initiatives, coordinating calendars, travel, correspondence and documentation while maintaining CRM systems and workflow

Qualifications

• At least 5 years' experience supporting C-suite executives, founders, partners or senior leaders.
• Experience in property, real estate, professional services or related industry.
• Ability to manage competing priorities in a fast-paced environment.
• Strong organisational and time-management skills.
• Excellent business writing, presentation and document management abilities.
• Advanced Microsoft Office skills and experience with CRM systems.
• High attention to detail, proactive and solutions-focused.
• Absolute discretion and integrity in handling confidential information.
• Polished communication and strong client service orientation.
• Chinese language skills (Mandarin/Cantonese) would be highly regarded.

Responsibilities

• Managing complex calendars, meetings, travel arrangements and executive correspondence.
• Acting as a key point of contact for internal and external stakeholders.
• Preparing high-quality reports, presentations, submissions, Information Memoranda and business documentation.
• Coordinating meetings, agendas, minutes and follow-up actions.
• Supporting sales, leasing and transaction processes through document preparation and workflow coordination.
• Maintaining CRM records, reporting dashboards and deal tracking registers.
• Assisting with business development initiatives, proposals and client relationship management.
• Supporting invoicing, reporting, expenses and general operational administration.
• Coordinating cross-functional projects and ensuring timely delivery of key business priorities.
• Maintaining strict confidentiality and professionalism in all aspects of the role.

Skills

Executive support

Calendar management

Stakeholder management

Document writing

Presentation preparation

Client service

Tools

Microsoft Office

CRM

Job description

Stanton Hillier Parker (SHP) is seeking an experienced Executive Assistant to provide high-level support to our Founder & Managing Partner in Sydney. This pivotal role demands commercial acumen, proactivity and absolute discretion in a fast-paced property advisory environment.

You will partner with senior leadership across client engagement, transactions and strategic initiatives, coordinating calendars, travel, correspondence and documentation while maintaining CRM systems and workflow