Executive Assistant to Senior Executive

Sharp & Carter; Melbourne; On-site; AUD 125,000 - 135,000; Full time

Job summary

Sharp & Carter in Richmond is seeking an experienced Executive Assistant to support a senior executive. Based in Richmond, you’ll manage a busy calendar, coordinate travel and prepare papers, reports and correspondence.

You’ll need to be highly organized, commercially minded and able to work autonomously, with discretion handling confidential information; the role offers variety, exposure to senior leadership and a supportive, down-to-earth team culture.

Qualifications

• Experience supporting a senior executive or Managing Director.
• Strong organisational and time management skills.
• Excellent communication skills and a professional approach.
• Commercial awareness and an interest in how a business operates.
• Confidence managing meetings, follow-ups and competing demands.
• A proactive approach and the ability to work autonomously.
• Discretion, sound judgement and a hands-on attitude.

Responsibilities

• Manage a busy calendar, meetings and competing priorities.
• Coordinate travel, accommodation and itineraries.
• Prepare meeting papers, presentations, reports and correspondence.
• Attend meetings, track action items and follow up to ensure tasks are completed.
• Liaise with senior stakeholders and external contacts.
• Support business planning, reporting and wider business initiatives.
• Keep deadlines on track and priorities organized.
• Handle confidential information with discretion.
• Identify opportunities to improve day-to-day executive operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Commercial awareness

Autonomy

Discretion

Job description

Executive Assistant to Senior Executive

Property Industry | Richmond

$125,000 - $135,000 + super

An established Australian property business with a national presence is looking for an experienced Executive Assistant to support a senior executive. Based in Richmond, you’ll be joining a collaborative, down-to-earth team with a great culture and plenty happening. It’s a varied role where you’ll work closely with senior leadership, get involved in the broader business and be part of a team that enjoys what they do.

The Role

Working closely with a senior executive, you’ll manage day-to-day priorities and support a range of business activities. You’ll need to be organised, commercially minded and confident working autonomously, with the initiative to keep things moving.

• Managing a busy calendar, meetings and competing priorities.
• Coordinating travel, accommodation and itineraries.
• Preparing meeting papers, presentations, reports and correspondence.
• Attending meetings, tracking action items and following up to ensure things get done.
• Liaising with senior stakeholders and external contacts.
• Supporting business planning, reporting and wider business initiatives.
• Keeping on top of deadlines and ensuring priorities don't slip through the cracks.
• Handling confidential information with discretion.
• Looking for ways to make the day-to-day running of the executive office more efficient.

About You

The ideal candidate will be highly organised, proactive and comfortable working in a busy environment. They’ll be confident managing competing priorities, communicating with senior stakeholders and using their initiative to keep things on track. Strong attention to detail, sound judgement and a practical approach are essential.

• Experience supporting a senior executive or Managing Director.
• Strong organisational and time management skills.
• Excellent communication skills and a professional approach.
• Commercial awareness and an interest in how a business operates.
• Confidence managing meetings, follow-ups and competing demands.
• A proactive approach and the ability to work autonomously.
• Discretion, sound judgement and a hands‑on attitude.

Experience in property, construction or a related industry will be highly regarded but not essential.

The Opportunity

This is a chance to join an established property business in Richmond and work closely with senior leadership. The role offers plenty of variety, exposure to the broader business and the opportunity to build a strong working relationship with the executive you support.

Bridgette Meaden
[e-mail]