Executive Assistant

Hassett Group; Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

Hassett Group seeks an experienced Executive Assistant to act as a trusted right-hand to the Directors, managing complex diaries, prioritising workloads and coordinating stakeholder engagement. The role sits at the heart of a growing consultancy, supporting leadership meetings and broader operational needs.

You will help drive key initiatives, assist with strategic projects and client events, and contribute to the firm’s day-to-day operations and external brand presence.

Qualifications

• Requires experienced Executive Assistant background supporting senior leadership.
• Proven ability to manage complex calendars, correspondence and priorities.
• Experience coordinating events, projects and operational activities.

Responsibilities

• Manage complex diaries, inboxes, meetings and executive priorities for the Directors
• Coordinate stakeholder communication and ensure follow-up on key actions and commitments
• Prepare board papers, meeting materials and support leadership meetings
• Assist with business operations, reporting and administrative coordination
• Plan and deliver client events, networking functions and industry engagements
• Support marketing initiatives, content creation and the business's external brand presence

Skills

Exceptional organisational skills

Strong written and verbalcommunication

Stakeholder management

Proactivity and initiative

Project, events and operations support

Microsoft Office & business systems

Marketing or business development exp

Tools

Microsoft Office

Job description

ABOUT OUR CLIENT

Our client is a specialist urban planning and development advisory consultancy that works with developers, landowners and investors to navigate complex planning processes and unlock development opportunities across the Australian property sector. Combining expertise across planning, advisory and project management, they partner closely with clients to deliver commercially grounded solutions while balancing stakeholder, community and regulatory requirements.

Operating as a growing founder-led business, they have built a strong reputation for their collaborative approach, deep industry relationships and ability to accelerate outcomes across residential, retail, industrial and infrastructure-related developments.

ABOUT THE ROLE

This position is ideal for an experienced Executive Assistant who enjoys operating as a true right-hand support to senior leaders while playing a broader role in the success of the business. Beyond managing priorities, schedules and communication, the role is heavily focused on keeping key initiatives moving, coordinating stakeholder engagement activities, supporting leadership meetings and contributing to the smooth day-to-day operation of a growing consultancy.

It offers the opportunity to become deeply embedded in the business, working closely with the Directors on everything from strategic projects and client events through to operational improvements and business growth initiatives.

KEY RESPONSIBILITIES

• Manage complex diaries, inboxes, meetings and executive priorities for the Directors
• Coordinate stakeholder communication and ensure follow-up on key actions and commitments
• Prepare board papers, meeting materials and support leadership meetings
• Assist with business operations, reporting and administrative coordination
• Plan and deliver client events, networking functions and industry engagements
• Support marketing initiatives, content creation and the business's external brand presence

SKILLS & EXPERIENCE

• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines
• Strong written and verbal communication skills with confidence engaging senior stakeholders
• Proven stakeholder management capability and the ability to build trusted relationships
• Highly proactive with strong initiative, problem-solving skills and attention to detail
• Experience coordinating projects, events and business operations in a fast-paced environment
• Commercially aware and technically proficient across Microsoft Office and business systems platforms
• Experience in marketing or business development would be advantageous but is not essential.