Executive Assistant

Stanton Hillier Parker; Sydney; On-site; AUD 110,000 - 140,000; Full time

Job summary

Stanton Hillier Parker (SHP) is seeking an experienced Executive Assistant to provide high-level support to our Founder & Managing Partner in Sydney. This pivotal role demands commercial acumen, proactivity and absolute discretion in a fast-paced property advisory environment.

You will partner with senior leadership across client engagement, transactions and strategic initiatives, coordinating calendars, travel, correspondence and documentation while maintaining CRM systems and workflow

Qualifications

• At least 5 years' experience supporting C-suite executives, founders, partners or senior leaders.
• Experience in property, real estate, professional services or related industry.
• Ability to manage competing priorities in a fast-paced environment.
• Strong organisational and time-management skills.
• Excellent business writing, presentation and document management abilities.
• Advanced Microsoft Office skills and experience with CRM systems.
• High attention to detail, proactive and solutions-focused.
• Absolute discretion and integrity in handling confidential information.
• Polished communication and strong client service orientation.
• Chinese language skills (Mandarin/Cantonese) would be highly regarded.

Responsibilities

• Managing complex calendars, meetings, travel arrangements and executive correspondence.
• Acting as a key point of contact for internal and external stakeholders.
• Preparing high-quality reports, presentations, submissions, Information Memoranda and business documentation.
• Coordinating meetings, agendas, minutes and follow-up actions.
• Supporting sales, leasing and transaction processes through document preparation and workflow coordination.
• Maintaining CRM records, reporting dashboards and deal tracking registers.
• Assisting with business development initiatives, proposals and client relationship management.
• Supporting invoicing, reporting, expenses and general operational administration.
• Coordinating cross-functional projects and ensuring timely delivery of key business priorities.
• Maintaining strict confidentiality and professionalism in all aspects of the role.

Skills

Executive support

Calendar management

Stakeholder management

Document writing

Presentation preparation

Client service

Tools

Microsoft Office

CRM

Job description

Sydney, NSW | Stanton Hillier Parker (SHP)

Stanton Hillier Parker (SHP) is one of Australia's leading specialist property advisory firms, providing expert services across valuation, advisory, asset management, property management, research and consultancy. Built on trusted relationships, technical excellence and market insight, we partner with clients to achieve exceptional property outcomes.

We are seeking an experienced Executive Assistant to provide high-level support to our Founder & Managing Partner. This pivotal role requires a commercially astute professional who excels in a fast-paced environment, anticipates business needs, and operates with absolute discretion while supporting senior leadership across a diverse and dynamic property business.

About the Opportunity

As Executive Assistant, you will act as a trusted partner to the Founder & Managing Partner, providing executive, administrative and operational support across client engagement, transactions, business development activities and strategic initiatives. You will play a key role in ensuring priorities are effectively managed and business outcomes are delivered efficiently.

Key responsibilities include:

• Managing complex calendars, meetings, travel arrangements and executive correspondence.
• Acting as a key point of contact for internal and external stakeholders.
• Preparing high-quality reports, presentations, submissions, Information Memoranda and business documentation.
• Coordinating meetings, agendas, minutes and follow-up actions.
• Supporting sales, leasing and transaction processes through document preparation and workflow coordination.
• Maintaining CRM records, reporting dashboards and deal tracking registers.
• Assisting with business development initiatives, proposals and client relationship management.
• Supporting invoicing, reporting, expenses and general operational administration.
• Coordinating cross-functional projects and ensuring timely delivery of key business priorities.
• Maintaining strict confidentiality and professionalism in all aspects of the role.

About You

We're looking for a highly capable Executive Assistant who brings:

• At least 5 years' experience supporting C-suite executives, founders, partners or senior leaders.
• Previous experience within the property, real estate, professional services or related industry.
• Demonstrated ability to manage competing priorities in a fast-paced, high-performance environment.
• Exceptional organisational, time management and stakeholder management skills.
• Strong business writing, presentation preparation and document management capabilities.
• Advanced Microsoft Office skills and confidence working with CRM and business systems.
• High attention to detail and a proactive, solutions-focused mindset.
• Absolute discretion, integrity and ability to manage confidential information.
• A professional, polished communication style and strong client service orientation.
• Chinese language skills (Mandarin and/or Cantonese) would be highly regarded.

Why SHP?

At SHP, our people are at the centre of everything we do. We foster a culture built on:

Professionalism

We bring expertise, sound judgement and integrity to every interaction.

Accountability

We take ownership of our work and deliver on our commitments.

We work together, share knowledge and support each other's success.

We strive for continuous improvement and exceptional client outcomes.

Joining SHP means becoming part of a respected national property advisory business where your expertise is valued, your development is supported, and your contribution makes a meaningful impact.

Our people are at the heart of everything we do. From wellbeing and professional growth to recognition and community involvement, we offer benefits that support you both professionally and personally.

• Employee Assistance Program (EAP) for you and your immediate family.
• Paid gender-neutral leave for new parents.
• Birthday, volunteer and milestone leave.
• Discounted gym membership.
• Company-sponsored sporting and fundraising events.
• Quarterly team social events and activities.
• Annual Tennis Month with a coach.
• Awards and recognition with cash prizes.