Senior Executive Assistant to Executives | Strategic Support

Endeavour Energy; Sydney; On-site; AUD 100,000 - 120,000; Full time

Job summary

Endeavour Energy is seeking an experienced Executive Assistant to provide high-quality administrative and coordination support to two members of our Executive Leadership team. You will manage complex diaries, coordinate meetings and executive papers, and ensure the Executives have the information they need to meet commitments.

You'll work closely with other EAs, senior leaders and external stakeholders to keep the organisation connected and operating effectively.

Qualifications

• Diploma in Business or equivalent relevant experience.
• Experience providing high-level executive or senior administrative support.
• Strong planning, organisation and prioritisation skills.
• Excellent written and verbal communication skills.
• Sound judgement and confidentiality with sensitive information.
• Ability to anticipate requirements and work with limited supervision.
• Strong stakeholder management with executives and senior leaders.
• Team-oriented approach and collaboration.
• Attention to detail and quality control.

Responsibilities

• Provide confidential, executive, administrative and project support to two Executive Team Members.
• Proactively manage complex diaries, appointments, commitments and competing priorities.
• Monitor incoming requests and correspondence, draw urgent or important matters to attention, and coordinate information for follow-up.
• Build strong relationships across the business with EA network and senior leaders.
• Coordinate and support internal and external meetings, communications, minutes, and Board materials.
• Prepare and quality-check executive papers, presentations, agendas and minutes.
• Optimise executive time by managing priorities and deadlines.
• Prepare briefing papers and meeting materials in advance for executives.
• Maintain systems for tracking correspondence, actions and deadlines.
• Coordinate domestic and international travel arrangements for executives.
• Support divisional activities across procurement, accounts and governance.

Skills

Executive support

Administrative support

Planning & organisation

Stakeholder management

Communication skills

Confidentiality

Initiative

Team collaboration

Attention to detail

Education

Diploma in Business or equivalent

Job description

Endeavour Energy is seeking an experienced Executive Assistant to provide high-quality administrative and coordination support to two members of our Executive Leadership team. You will manage complex diaries, coordinate meetings and executive papers, and ensure the Executives have the information they need to meet commitments.

You'll work closely with other EAs, senior leaders and external stakeholders to keep the organisation connected and operating effectively.