Executive Assistant

Goldstate Homes; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Goldstate Homes is seeking an Executive Assistant to the CEO to provide high-level administrative and operational support. The role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders.

Key responsibilities include managing the CEO's calendar and correspondence, coordinating meetings, drafting briefing notes, and tracking actions to ensure on-time delivery.

Qualifications

• Highly organized with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and coordination skills.
• Proactive and able to work independently.

Responsibilities

• Manage email and correspondence on behalf of the CEO where required.
• Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.
• Coordinate internal and external meetings including agendas and required documentation.
• Prepare briefing notes, reports and meeting summaries as required.
• Act as the first point of contact for communications directed to the CEO.
• Track actions, tasks and deadlines arising from meetings and communications.
• Follow up with internal teams to ensure completion of tasks and deliverables.
• Draft emails, memos and communications in a clear and professional manner.
• Prepare and maintain documents, reports and records.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Time management

Coordination

Problem-solving

Tools

Microsoft Office

Job description

The Executive Assistant (EA) to the CEO is responsible for providing high-level administrative, organisational and operational support to ensure the CEO operates efficiently and effectively. This role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders. This position plays a critical role in managing priorities, coordinating information flow, and ensuring tasks, meetings and key actions are executed on time. This position supports business-wide activities and contributes to improving efficiency, communication and execution across the organisation.

Key responsibilities

Manage email and correspondence on behalf of the CEO where required.

Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.

Coordinate internal and external meetings including agendas and required documentation.

Prepare briefing notes, reports and meeting summaries as required.

Act as the first point of contact for communications directed to the CEO.

Track actions, tasks and deadlines arising from meetings and communications.

Follow up with internal teams to ensure completion of tasks and deliverables.

Maintain visibility of key priorities and elevate delays or risks where required.

Draft emails, memos and communications in a clear and professional manner.

Prepare and maintain documents, reports and records.

About you

Highly organised with strong attention to detail

Excellent verbal and written communication skills

Ability to manage multiple priorities and meet deadlines

Strong problem-solving and coordination skills

High level of discretion and confidentiality

Proactive and able to work independently

Professional presentation and approach

Proficiency in Microsoft Office and business systems

Willingness to learn and take on new responsibilities

What is on offer

Work closely with the CEO and have exposure across all areas of the business.

Join an established and growing residential building company.

Long-term opportunity with the ability to grow with the business.

Varied role with real responsibility and involvement in key business priorities.

Supportive and professional working environment.

Remuneration will be based on experience.

We are currently interviewing for this position.