Senior Executive Assistant to Executive Director (Hybrid)

NSW Department of Communities and Justice; Parramatta; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Flexible, autonomous work environment

Health & Wellbeing and Employee Assist

Training and development opportunities

Competitive pay and conditions

Job summary

NSW Department of Communities and Justice seeks aSenior Executive Assistant – Youth Justice NSW to support the Executive Director’s Office in Parramatta. This ongoing full‑time role requires handling urgent, high‑risk matters, diary management, travel arrangements and strategic communications with discretion and professionalism.

The role leads a small team, coordinates complex calendars, drafts briefing notes and submissions, and contributes to efficient policy and operational processes.

Qualifications

• Experience providing executive support to a senior executive.
• Ability to work with minimal supervision, prioritise workload and deadlines.
• Demonstrated discretion and professionalism handling sensitive queries.
• Proficient in Microsoft Office applications, especially Outlook.

Responsibilities

• Act as a key contact for the Executive Director’s Office, triaging and escalating urgent matters.
• Proactively manage the Executive Director’s diary and coordinate meetings and travel.
• Prepare high‑level communications, briefing notes and correspondence for senior executives.
• Support coordination of policy and operational matters to inform timely decisions.
• Lead and support a small administrative team to deliver quality services.

Skills

Executive support

Diary management

Communications

Confidentiality

Microsoft Outlook

Tools

Record keeping software

Job description

NSW Department of Communities and Justice seeks aSenior Executive Assistant – Youth Justice NSW to support the Executive Director’s Office in Parramatta. This ongoing full‑time role requires handling urgent, high‑risk matters, diary management, travel arrangements and strategic communications with discretion and professionalism.

The role leads a small team, coordinates complex calendars, drafts briefing notes and submissions, and contributes to efficient policy and operational processes.