Senior Executive Assistant, Youth Justice

Department: Business Support; Parramatta; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Competitive pay and conditions

Training and development opportunities

Health & Wellbeing and Employee Ass it

Job summary

Department of Communities and Justice NSW is seeking a Senior Executive Assistant to support the Executive Director’s Office in a fast-paced environment. You will triage requests, manage diaries and travel, and prepare high-level communications for senior leaders.

The role requires confidentiality, discretion, and the ability to coordinate complex policy matters, with opportunities to lead a small administrative team. Hybrid work arrangements are available.

Qualifications

• NSW Working with Children Check clearance (paid employment).
• Experience in providing executive support to a senior executive.
• Ability to work with minimal supervision and manage competing deadlines.
• Demonstrated confidentiality and discretion with sensitive inquiries.
• Experience using Microsoft Office applications, especially Outlook.

Responsibilities

• Act as a key contact for the Executive Director’s Office, triaging requests and escalating urgent matters.
• Proactively manage the Executive Director’s diary and travel arrangements.
• Maintain records and coordinate high-level communications and briefs for senior executives.
• Coordinate complex policy and operational matters to support timely decisions.
• Lead and coordinate a small administrative team to deliver high-quality services.

Skills

Executive support

Diary management

Discretion & confidentiality

MS Office / Outlook

Stakeholder coordination

Tools

Microsoft Outlook

Job description

Senior Executive Assistant, Youth Justice

$116,981 - $129,492 a year

Full time, Permanent

Hybrid

1d ago , from Department of Communities and Justice NSW

• Clerk Grade 7/8 - Salary ($116,981 – $129,492 pa), plus employer’s contribution to superannuation and annual leave loading

This is a targeted recruitment.

While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your role & What you’ll do

As a Senior Executive Assistant, you will play a key role in ensuring the effective operation of the Executive Director’s Office by providing high-level executive, secretarial and administrative support services across a diverse and often complex range of matters. Working in a fast-paced environment, you will exercise sound judgement, discretion and initiative to manage competing priorities, anticipate emerging issues and ensure the Executive Director and Senior Executives are well supported to deliver their responsibilities including:

• Act as a key point of contact for the Executive Director’s Office, triaging and assessing requests, identifying, prioritising and ensuring urgent, sensitive and high-risk matters are escalated and progressed appropriately.
• Proactively manage the Executive Director’s diary and commitments including coordinating meetings, travel arrangements and competing priorities, anticipating conflicts and adjusting arrangements as circumstances change.
• Maintain records and prepare, coordinate and review high-level communications including submissions, briefing notes and correspondence ensuring information is accurate, timely and appropriate for senior executive consideration
• Support the coordination of complex policy and operational matters, bringing together information and advice to support informed decision-making, planning and timely executive action.
• Assist in leading and coordinating a small team of administrative staff, providing guidance, setting priorities and supporting the team to deliver responsive and high-quality services that meet operational needs.

What we’re looking for

• NSW Working with Children Check clearance for paid employment.

In addition to meeting the above essential requirements, successful applicants will desirably have:

• Experience in providing executive support to a senior executive
• Ability to work with minimal supervision, prioritise own workload and manage competing priorities and deadlines.
• Demonstrated experience to maintain confidentiality, discretion and a professional manner in handling difficult, sensitive and/or complex enquiries and issues.
• Experience using Microsoft Office applications particularly Microsoft Outlook

Preferred but not necessary:

• Have experience in managing and preparing correspondence for an executive aligned with relevant corporate branding and/or style guides
• Experience in using record keeping software to securely store and search for records.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Are you ready to join us?

Applications close Sunday, 15 November 2026 at 11:59 pm AEST

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Alana Magee – Manager, Business Support Team, Youth Justice NSW on 02 8688 9*** or via ***********@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 *** or via ***********@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

Thank you for your interest in this role. We look forward to receiving your application.