Senior Executive Assistant, Youth Justice

NSW Department of Communities and Justice; Parramatta; Hybrid; AUD 117.000 - 129.000; Vollzeit

Benefits dieser Stelle

Flexible, autonomous work environment

Health & Wellbeing and Employee Assist

Training and development opportunities

Competitive pay and conditions

Zusammenfassung

NSW Department of Communities and Justice seeks aSenior Executive Assistant – Youth Justice NSW to support the Executive Director’s Office in Parramatta. This ongoing full‑time role requires handling urgent, high‑risk matters, diary management, travel arrangements and strategic communications with discretion and professionalism.

The role leads a small team, coordinates complex calendars, drafts briefing notes and submissions, and contributes to efficient policy and operational processes.

Qualifikationen

• Experience providing executive support to a senior executive.
• Ability to work with minimal supervision, prioritise workload and deadlines.
• Demonstrated discretion and professionalism handling sensitive queries.
• Proficient in Microsoft Office applications, especially Outlook.

Aufgaben

• Act as a key contact for the Executive Director’s Office, triaging and escalating urgent matters.
• Proactively manage the Executive Director’s diary and coordinate meetings and travel.
• Prepare high‑level communications, briefing notes and correspondence for senior executives.
• Support coordination of policy and operational matters to inform timely decisions.
• Lead and support a small administrative team to deliver quality services.

Kenntnisse

Executive support

Diary management

Communications

Confidentiality

Microsoft Outlook

Tools

Record keeping software

Jobbeschreibung

Senior Executive Assistant – Youth Justice NSW • Ongoing Full time • Location: Parramatta (supporting hybrid arrangements) • Clerk Grade 7/8 - Salary ($116,981 – $129,492 pa), plus employer’s contribution to superannuation and annual leave loading

This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your role & What you’ll do

• Act as a key point of contact for the Executive Director’s Office, triaging and assessing requests, identifying, prioritising and ensuring urgent, sensitive and high-risk matters are escalated and progressed appropriately.
• Proactively manage the Executive Director’s diary and commitments including coordinating meetings, travel arrangements and competing priorities, anticipating conflicts and adjusting arrangements as circumstances change.
• Maintain records and prepare, coordinate and review high-level communications including submissions, briefing notes and correspondence ensuring information is accurate, timely and appropriate for senior executive consideration.
• Support the coordination of complex policy and operational matters, bringing together information and advice to support informed decision‑making, planning and timely executive action.
• Assist in leading and coordinating a small team of administrative staff, providing guidance, setting priorities and supporting the team to deliver responsive and high‑quality services that meet operational needs.

What we’re looking for

• NSW Working with Children Check clearance for paid employment.

• Experience in providing executive support to a senior executive.
• Ability to work with minimal supervision, prioritise own workload and manage competing priorities and deadlines.
• Demonstrated experience to maintain confidentiality, discretion and a professional manner in handling difficult, sensitive and/or complex enquiries and issues.
• Experience using Microsoft Office applications particularly Microsoft Outlook.

• Have experience in managing and preparing correspondence for an executive aligned with relevant corporate branding and/or style guides.
• Experience in using record keeping software to securely store and search for records.

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances: National Criminal History Record Check in accordance with the Disability Inclusion Act 2014.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity.

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

We do work that really matters. Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Applications close Sunday, 15 November 2026 at 11:59 pm AEST

Got a question? For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Alana Magee – Manager, Business Support Team, Youth Justice NSW on 02 8688 9138 or via [e-mail]

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 105 or via [e-mail] Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit. We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people.

Thank you for your interest in this role. We look forward to receiving your application.