Executive Assistant | CEO & Business Support | $140K-$200K + super

Ascend Recruit Pty; Brisbane; Hybrid; AUD 140,000 - 200,000; Full time

Benefits offered by this job

Hybrid working flexibility

Work-from-home arrangements

Brisbane-based role (no international)

Job summary

Ascend Recruit Pty is seeking an experienced Executive Assistant to support the CEO in a Brisbane-based role with hybrid flexibility. You will manage complex diaries, coordinate travel, and handle confidential matters while liaising with senior stakeholders and advisers.

The position focuses on organising high-impact schedules and supporting AI-enabled workflows, with a salary between AU$140,000 and AU$200,000 plus superannuation, dependent on experience.

Qualifications

• 10+ years of experience supporting a CEO or senior executive.
• Exceptional diary management and travel coordination.
• Strong tech capability with an interest in AI tools and systems.
• Excellent organisation and time-management skills.
• Autonomous work style with proactive problem-solving.
• Outstanding written and verbal communication.
• Discretion handling sensitive information.
• Adaptable in a changing, fast-paced environment.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage complex diaries, appointments, meetings and changing priorities.
• Coordinate domestic and international travel, accommodation and itineraries.
• Manage emails, correspondence, documentation and follow-ups.
• Liaise with internal and external stakeholders, professional advisers and suppliers.
• Prepare presentations, meeting materials and business documentation.
• Handle confidential business and personal matters with discretion.
• Coordinate personal appointments and administration as required.
• Support administrative and coordination requirements across property development and property management interests.
• Track commitments, follow up on actions and proactively resolve issues.
• Maintain organisation and continuity while the CEO is travelling.
• Assist with the implementation and effective use of AI systems and technology to improve workflows.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Discretion

AI tools

Time management

Problem solving

Tools

AI platforms

Automation tools

CRM software

Job description

Executive Assistant | CEO & Business Support | $140K-$200K + super

Executive Assistant to CEO
Location: Kangaroo Point, Brisbane QLD | Hybrid flexibility

Salary: $140,000–$200,000 + Superannuation, depending on experience

About the Opportunity
An opportunity is available for an experienced Executive Assistant to become the trusted right hand to a CEO, providing high-level executive support across business, personal administration and property-related interests.

This senior position suits someone who is proactive, commercially minded and exceptionally organised, with the judgement to manage competing priorities, anticipate needs and keep everything running smoothly. You will work closely with the CEO, helping bring structure to a fast-paced schedule while maintaining discretion and confidentiality.

Based in Kangaroo Point, Brisbane, the role offers flexibility to work from home, particularly while the CEO is travelling internationally. The position does not require you to travel with the CEO.

Key Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage complex diaries, appointments, meetings and changing priorities.
• Coordinate domestic and international travel, accommodation and itineraries.
• Manage emails, correspondence, documentation and follow-ups.
• Liaise with internal and external stakeholders, professional advisers and suppliers.
• Prepare presentations, meeting materials and business documentation.
• Handle confidential business and personal matters with discretion.
• Coordinate personal appointments and administration as required.
• Support administrative and coordination requirements across property development and property management interests.
• Track commitments, follow up on actions and proactively resolve issues.
• Maintain organisation and continuity while the CEO is travelling.
• Assist with the implementation and effective use of AI systems and technology to improve workflows.

About You

You are an experienced Executive Assistant who enjoys working closely with senior leadership and taking ownership of the details that keep a business and executive operating effectively.

To be successful, you will bring:

• 10+ years of experience supporting a CEO, Managing Director, founder or senior executive.
• Exceptional diary management, travel coordination and executive administration skills.
• Strong technological capability and an interest in implementing AI tools and systems.
• Excellent organisation, prioritisation and time-management skills.
• The ability to work autonomously and anticipate requirements without constant direction.
• Outstanding written and verbal communication skills.
• Strong attention to detail, follow-through and problem-solving ability.
• Professionalism and confidence when dealing with senior stakeholders and external advisers.
• Sound judgement and a high level of discretion when handling sensitive information.
• An adaptable, proactive approach in a changing environment.

Experience or an interest in property development, property management or related industries will be advantageous but is not essential.

What's on Offer?

• $140,000–$200,000 + Superannuation, depending on experience.
• A senior, trusted position working directly with the CEO.
• Hybrid working flexibility, including work-from-home arrangements.
• A Brisbane-based role with no requirement to accompany the CEO on international travel.
• Exposure to business operations and property-related interests.
• The opportunity to improve systems, processes and workflows through technology and AI.

Please note only shortlisted candidates will be contacted.