Senior Executive Assistant - Public Service & Corrections

Department of Justice and Community Safety VIC; Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

Department of Justice and Community Safety VIC in Melbourne seeks an Executive Assistant to provide confidential support to the executive team. You will manage correspondence, records, meetings, reporting and daily office tasks, ensuring swift information flow and timely follow-up.

Key duties include diary and email management, coordinating agendas, taking minutes, and supporting monthly reporting. A dynamic role supporting the Performance and Planning team within a busy correctional facility.

Qualifications

• Experience providing senior-level executive and confidential administrative support.
• Experience in a correctional setting is important.
• Strong knowledge of Microsoft applications, including Outlook and Excel.
• Experience using departmental systems such as PIMS and TRIM.
• Ability to manage changing priorities and work across different teams.

Responsibilities

• Provide high-level executive support, including diary and email management.
• Manage timely communications, records and incoming correspondence for the GM's office.
• Prepare agendas, coordinate meetings, take minutes and track follow-up actions.
• Support monthly reporting, research, data collection and other important team tasks.
• Provide responsive administrative support across the Performance and Planning team.

Skills

Executive support

Diary management

Stakeholder management

Communication

Problem solving

Flexibility

Time management

Tools

Outlook

Excel

PIMS

TRIM

Job description

Department of Justice and Community Safety VIC in Melbourne seeks an Executive Assistant to provide confidential support to the executive team. You will manage correspondence, records, meetings, reporting and daily office tasks, ensuring swift information flow and timely follow-up.

Key duties include diary and email management, coordinating agendas, taking minutes, and supporting monthly reporting. A dynamic role supporting the Performance and Planning team within a busy correctional facility.