Strategic Executive Assistant — Confidential Exec Support

Department of Justice; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

The Department of Justice and Community Safety in Victoria is seeking an Executive Assistant to provide confidential support to the executive team at a busy correctional facility. You will manage the diary, emails, correspondence and daily office tasks to keep workloads organised and moving smoothly.

Key tasks include coordinating meetings, taking minutes, preparing agendas, and contributing to monthly reporting.

Qualifications

• No formal qualification listed as mandatory.
• Experience providing senior-level executive and confidential administrative support.
• Experience in a correctional setting is important.

Responsibilities

• provide high-level executive support, including diary and email management.
• manage timely communications, records and incoming correspondence for the GM's office.
• prepare agendas, coordinate meetings, take minutes and track follow-up actions.
• support monthly reporting, research, data collection and other important team tasks.
• provide responsive administrative support across the Performance and Planning team.

Skills

Executive support

Confidentiality

Diary management

Email management

Meeting coordination

Communication

Tools

Outlook

Excel

PIMS

TRIM

Job description

The Department of Justice and Community Safety in Victoria is seeking an Executive Assistant to provide confidential support to the executive team at a busy correctional facility. You will manage the diary, emails, correspondence and daily office tasks to keep workloads organised and moving smoothly.

Key tasks include coordinating meetings, taking minutes, preparing agendas, and contributing to monthly reporting.