Executive Assistant

Department of Justice and Community Safety VIC; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Job summary

Department of Justice and Community Safety VIC in Melbourne seeks an Executive Assistant to provide confidential support to the executive team. You will manage correspondence, records, meetings, reporting and daily office tasks, ensuring swift information flow and timely follow-up.

Key duties include diary and email management, coordinating agendas, taking minutes, and supporting monthly reporting. A dynamic role supporting the Performance and Planning team within a busy correctional facility.

Qualifications

• Experience providing senior-level executive and confidential administrative support.
• Experience in a correctional setting is important.
• Strong knowledge of Microsoft applications, including Outlook and Excel.
• Experience using departmental systems such as PIMS and TRIM.
• Ability to manage changing priorities and work across different teams.

Responsibilities

• Provide high-level executive support, including diary and email management.
• Manage timely communications, records and incoming correspondence for the GM's office.
• Prepare agendas, coordinate meetings, take minutes and track follow-up actions.
• Support monthly reporting, research, data collection and other important team tasks.
• Provide responsive administrative support across the Performance and Planning team.

Skills

Executive support

Diary management

Stakeholder management

Communication

Problem solving

Flexibility

Time management

Tools

Outlook

Excel

PIMS

TRIM

Job description

Department of Justice and Community Safety VIC – Melbourne VIC

• Support senior leaders at a busy correctional facility.
• Manage information, meetings and daily office priorities.
• Help keep important work organised and moving.
• Build skills while supporting safer communities through public service.
• Ongoing, full-time role earning $81,496 - $98,955 per year, plus super.

What you will do

As Executive Assistant, you will provide confidential support to the executive team.

You will manage correspondence, records, meetings, reporting and daily office tasks.

You will:

• provide high-level executive support, including diary and email management.
• manage timely communications, records and incoming correspondence for the General Manager's office.
• prepare agendas, coordinate meetings, take minutes and track follow-up actions.
• support monthly reporting, research, data collection and other important team tasks.
• provide responsive administrative support across the Performance and Planning team.

About you

No formal qualification is listed as mandatory for this role.

You should have experience providing senior-level executive and confidential administrative support. Experience in a correctional setting is also important.

You should also have:

• strong knowledge of Microsoft applications, including Outlook and Excel.
• experience using departmental systems such as PIMS and TRIM.
• flexibility to manage changing priorities and work across different teams.
• clear communication skills, sound judgement and the ability to solve problems.

To learn even more about this role, please read the position description. If you have any further questions, feel free to email Cat Fu at ******@justice.vic.gov.au.

Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy.

IMPORTANT INFORMATION:

Child safe statement of commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.