APS 5 - Executive Assistant

Australian Submarine Agency - AU Government; Canberra; On-site; AUD 90,000 - 97,000; Full time

Job summary

Australian Submarine Agency - AU Government in Majura, ACT is seeking an experienced Executive Assistant to support the Senior Executive Service with front-of-office duties. You will manage diaries, coordinate meetings, monitor executive inboxes, and handle travel bookings in line with agency policy.

The role includes high-level stakeholder liaison, pack preparation, and process improvements, plus mentoring APS 4 EAs.

Qualifications

• Experience delivering executive support and front-of-office functions.
• Ability to manage calendars, meetings and inboxes for senior staff.
• Proven ability to coordinate travel and supporting documentation.

Responsibilities

• Manage the appointment diary and meeting arrangements for the Senior Executive Service.
• Monitor and triage the inbox of the Executive and Division.
• Keep contact lists up to date; print packs and track correspondence.
• Coordinate travel requisitions and acquittals, book travel and accommodation.
• Liaise with internal and external stakeholders at senior levels.
• Develop business improvements to streamline workflow.
• Advise and reconcile all domestic and international travel in line with policy.
• Mentor APS 4 Executive Assistants (EAs).

Skills

Diary management

Stakeholder liaison

Executive support

Travel coordination

Tools

Microsoft Office

Job description

Australian Submarine Agency - AU Government – Majura ACT

$89,841 - $96,829 a year

5d ago , from Australian Submarine Agency - AU Government

• $89,841 - $96,829 + up to 15.4% Superannuation
• Majura - ACT

The Role

Accountable for the delivery of executive support including 'front of office' functions, including:

• Managing the appointment diary and meeting arrangements for the Senior Executive Service
• Monitoring and triaging the inbox of the Executive and Division
• Keep contact lists up to date
• Printing packs, tracking correspondence and clearance documents
• Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation
• High level liaison with key internal and external stakeholders
• Developing business improvement initiatives to streamline workflow
• Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in-line with policy for Senior Executive Service Officers
• Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes
• Demonstrate and apply ASA administration policy and procedures
• Liaise with stakeholders and visitors of all levels, providing a point of contact for assistance and general enquiries
• Mentor and develop APS 4 Executive Assistants (EAs)

• $89,841 - $96,829 + up to 15.4% Superannuation
• Majura - ACT

The Role

Accountable for the delivery of executive support including 'front of office' functions, including:

• Managing the appointment diary and meeting arrangements for the Senior Executive Service
• Monitoring and triaging the inbox of the Executive and Division
• Keep contact lists up to date
• Printing packs, tracking correspondence and clearance documents
• Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation
• High level liaison with key internal and external stakeholders
• Developing business improvement initiatives to streamline workflow
• Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in-line with policy for Senior Executive Service Officers
• Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes
• Demonstrate and apply ASA administration policy and procedures
• Liaise with stakeholders and visitors of all levels, providing a point of contact for assistance and general enquiries
• Mentor and develop APS 4 Executive Assistants (EAs)

About our Team

Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people.

Executive Assistants play a vital role across the Agency, providing high-level administrative and executive support to senior leaders in a dynamic and fast-paced environment. Depending on business needs, successful candidates may be placed within a range of divisions, supporting the delivery of key Agency priorities and strategic objectives.

Working within ASA provides the opportunity to engage with a broad range of stakeholders, contribute to meaningful and nationally significant work, and be part of a collaborative and professional workforce.

Our Ideal Candidate

We are a dynamic organization seeking employees who are agile, innovative, resilient and energised by high-paced work.

Our ideal candidates will bring the following attributes and skills to the role:

• Possess excellent communication and interpersonal skills including initiative, positive attitude and the ability to work under pressure to achieve results
• Have strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including internal and external senior executive levels and their support staff
• Ability to exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
• Strong attention to detail and organisational skills, ability to manage competing priorities, while working independently and collaboratively with the executive officer

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