Senior Executive Assistant - Front Office & Travel Lead

Australian Submarine Agency - AU Government; Canberra; On-site; AUD 90,000 - 97,000; Full time

Job summary

Australian Submarine Agency - AU Government in Majura, ACT is seeking an experienced Executive Assistant to support the Senior Executive Service with front-of-office duties. You will manage diaries, coordinate meetings, monitor executive inboxes, and handle travel bookings in line with agency policy.

The role includes high-level stakeholder liaison, pack preparation, and process improvements, plus mentoring APS 4 EAs.

Qualifications

• Experience delivering executive support and front-of-office functions.
• Ability to manage calendars, meetings and inboxes for senior staff.
• Proven ability to coordinate travel and supporting documentation.

Responsibilities

• Manage the appointment diary and meeting arrangements for the Senior Executive Service.
• Monitor and triage the inbox of the Executive and Division.
• Keep contact lists up to date; print packs and track correspondence.
• Coordinate travel requisitions and acquittals, book travel and accommodation.
• Liaise with internal and external stakeholders at senior levels.
• Develop business improvements to streamline workflow.
• Advise and reconcile all domestic and international travel in line with policy.
• Mentor APS 4 Executive Assistants (EAs).

Skills

Diary management

Stakeholder liaison

Executive support

Travel coordination

Tools

Microsoft Office

Job description

Australian Submarine Agency - AU Government in Majura, ACT is seeking an experienced Executive Assistant to support the Senior Executive Service with front-of-office duties. You will manage diaries, coordinate meetings, monitor executive inboxes, and handle travel bookings in line with agency policy.

The role includes high-level stakeholder liaison, pack preparation, and process improvements, plus mentoring APS 4 EAs.