Senior Event Coordinator

Royal Australasian College of Surgeons; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Royal Australasian College of Surgeons in Melbourne is seeking an experienced events professional to plan, manage and deliver conferences and events from concept through post-event reporting, including on-site delivery and virtual/hybrid formats.

You will coordinate sponsorships, manage budgets, registrations, program content and stakeholder engagement while working with senior stakeholders, committees, sponsors and exhibitors to ensure high standards and on-time delivery.

Qualifications

• Demonstrated experience planning, coordinating and delivering conferences and events of varying sizes, including on-site management.

Responsibilities

• Manage events from planning through on-site delivery and post-event reporting.
• Oversee sponsorship and exhibition management, budgeting, registration, program coordination, stakeholder engagement and digital platforms for in-person and virtual events.
• Collaborate with senior stakeholders, organising committees, suppliers and sponsors to ensure timely, budget-compliant delivery of high-standard events.
• Provide practical advice, manage competing priorities and supervise staff and volunteers; attend organising committee meetings.
• Domestic and international travel may be required to support event delivery.

Skills

Event planning

Budget management

Stakeholder management

On-site management

Hybrid/virtual events

Sponsorship & exhibitions

Project coordination

Education

Post-secondary education in event management

Tools

EventsAIR

Website content management

Online event platforms

Job description

About the role

In this role, you’ll manage our events ranging from 250 to 1,500 attendees, taking responsibility for the operational details from planning through to on-site delivery and post-event reporting. This includes sponsorship and exhibition management, budgeting, registration, program coordination, stakeholder engagement and the use of digital platforms to support both in-person and virtual events. Working closely with senior stakeholders, organising committees, suppliers and sponsors, you’ll provide practical advice, manage competing priorities and ensure events are delivered on time, within budget and to a high standard. You’ll also contribute to improving how we deliver events, including developing and maintaining virtual event platforms, identifying better ways of working and supporting digital solutions that meet the needs of our clients.The role includes on-site event support, supervision of staff and volunteers, and attendance at organising committee meetings. Domestic and international travel, along with some after-hours work, is required to support event delivery.

This role is full time ongoing and based in our Melbourne office.

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About the team

You’ll join the Conferences and Events team at RACS, working closely with the Conferences and Events Manager and colleagues across the College to deliver a varied program of events. The team works with surgeons, trainees, specialty societies, sponsors, exhibitors and external suppliers to deliver conferences and events that support the College’s work and its members. You’ll have the opportunity to build strong relationships across the organisation and with external stakeholders, while contributing your event management experience and ideas to improve the way events are planned and delivered.

About you

You’re an experienced event professional who can manage the detail of complex events while keeping sight of the bigger picture. You’re comfortable working independently, making decisions, solving problems and adapting when priorities or timelines change.

You’ll bring:

• Demonstrated experience planning, coordinating and delivering conferences and events of varying sizes, including on-site management.
• Strong organisational skills, with the ability to manage competing priorities, tight deadlines and event budgets.
• Experience using event management software such as EventsAIR, along with website content management and online event platforms.
• Experience delivering and managing virtual and hybrid events.
• Strong relationship management and customer service skills, with the confidence to work with senior stakeholders, sponsors, exhibitors and organising committees.
• Clear written and verbal communication skills, with strong attention to detail.
• The ability to work collaboratively with colleagues while taking ownership of your responsibilities.
• Relevant post-secondary education, including event management qualifications.
• Flexibility and willingness to travel domestically and internationally as required, and to attend meetings and events outside standard working hours.
• You take pride in delivering well-organised events, are comfortable working in a fast-paced environment and look for practical ways to improve processes and the experience of delegates and stakeholders.

If you enjoy bringing people together through well-run events and have the experience to manage complex event operations from start to finish, we’d welcome your application.