Event Manager - Captivate

Momentum Media; North Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Captivate Events & Communications seeks an experienced Event Manager to deliver a portfolio of agency-style events across Australia in hybrid, live broadcast and in-person formats.

You will lead end-to-end event lifecycles, coordinate with internal teams, speakers and sponsors, and ensure delivery meets time, budget and client expectations. A minimum of 3 years' experience is required; familiarity with Event Air software is a plus; a degree in Event Management is preferred.

Qualifications

• At least 3 years experience delivering events across Australia.
• Experience with agency-style event delivery and end-to-end lifecycle.
• Strong organisational, communication and stakeholder management skills.
• Knowledge of budgeting, timelines and risk management.
• Relevant degree or certification in Event Management or related field.

Responsibilities

• Manage event logistics and operations, delegating tasks to coordinators.
• Speaker and sponsor engagement and preparation during execution.
• Venue and supplier sourcing, negotiation and contracting.
• Coordinate staff and resources for specific events.
• Troubleshoot conflicts and lead bump-in and bump-out.
• Develop relationships with event stakeholders, suppliers and partners.
• Contribute ideas to increase event impact and measure success.

Skills

Event planning

Coordination

Communication

Budget management

Time management

Attention to detail

Problem solving

Stakeholder engagement

Education

Degree in Event Management

Tools

Events Air software

Job description

Captivate Events & Communications is looking for an Event Manager to deliver a portfolio of agency style events across Australia. Working as part of an award-winning event production team you will deliver medium to large-scale B2B events including summits, conferences, study tours and awards in a hybrid, live broadcast and in-person formats.

This is a great role for a passionate person who gets a buzz from overcoming hurdles to work as a team to deliver events they are proud of and the tenacity to see their great ideas through to delivery.

Role Description

Project manage the delivery of a portfolio of existing and new industry-orientated events (including summits, conferences, study tours and awards) across the end-to-end event lifecycle that meet budget and client/delegate expectations. You will work as a key part of a dedicated client portfolio team, working closely with the portfolio producer to manage and complete the execution of each assigned event.

Core responsibilities:

• Manage execution of event logistics and operations including the delegation of tasks to event coordinators
• Speaker and sponsor engagement and preparation (typically during execution phase)
• Venue and supplier sourcing, negotiation and contracting
• Coordinate staff (both internal and onsite staff) and resources for specific events
• Troubleshoot conflicts and issues as they arise
• Lead Event bump-in and bump-out
• Develop effective relationships with event stakeholders, suppliers and partners (both internal and external)
• Actively contribute and implement ideas and proposals to increase event impact, reach, efficiency of delivery and commercial results, as well as capturing feedback and improvements to measure event’s success

Qualifications

• At least 3 years experience managing event delivery
• Event Planning, Coordination, and Execution skills
• Strong Organisational and Time Management Abilities
• Excellent Communication and Interpersonal skills
• Attention to Detail and Problem-Solving skills
• Ability to work well under pressure and meet deadlines
• Experience with Events Air software is a plus
• Relevant degree or certification in Event Management or related field