Event Coordinator

Medical Meetings & Face 2 Face Event Management; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Medical Meetings & Face 2 Face Event Management in South Melbourne is seeking an enthusiastic Event Coordinator to deliver conferences and corporate events across Australia. You will manage registrations, delegate travel, and on-site support from brief to final reconciliation, with occasional national/international travel.

The role requires 1+ years of event coordination experience, strong organisational skills, and proficiency in MS Office.

Qualifications

• 1+ years' experience in event coordination or related roles.
• Experience using event registration platforms and vendor coordination.
• Strong organisational and communication skills.

Responsibilities

• Coordinate conferences, meetings and events from brief to reconciliation.
• Build and manage registration websites and delegate communications.
• Coordinate attendee travel, accommodation and on-site delivery.
• Support speaker, sponsor and exhibitor coordination and materials.

Skills

Event coordination

Travel coordination

Vendor management

Tools

Excel

Word

PowerPoint

Job description

Medical Meetings & Face 2 Face Event Management – South Melbourne VIC

We're looking for an enthusiastic and highly organised Event Coordinator to join our boutique team in South Melbourne and help deliver conferences, medical meetings and corporate events across Australia and beyond. From building registration websites and coordinating delegate travel to managing event logistics and supporting onsite delivery, you'll play a hands‑on role throughout the entire event lifecycle. No two days are the same. One week you may be coordinating speakers and registrations for a national conference, the next you'll be onsite managing delegates in a destination city. This role may be available in Sydney at our Macquarie Park HQ for the right candidate.

Key responsibilities

• Coordinating conferences, meetings and events from initial brief through to final reconciliation
• Building and managing registration websites and delegate communications
• Managing attendee registrations, accommodation and travel logistics
• Supporting speaker, sponsor and exhibitor coordination
• Preparing event materials, collateral and operational documentation
• Assisting with budget tracking and supplier management
• Providing onsite event support throughout Australia and occasionally internationally
• Collaborating closely with clients, venues and suppliers to ensure seamless delivery
• Managing multiple projects while maintaining exceptional attention to detail

About you

• 1+ years' experience in event coordination, event administration, travel coordination or a related field
• Experience using event registration platforms such as EventsAir, Cvent or similar
• Strong organisational and project coordination skills
• Excellent written and verbal communication skills
• A proactive, solutions-focused mindset
• Ability to remain calm under pressure and adapt to changing priorities
• Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint
• Experience in group travel coordination highly regarded
• Event logistics experience highly regarded
• Current driver's licence preferred
• Availability to travel domestically and internationally when required

About us

• We may be a boutique agency, but we deliver some seriously impressive events. Our size means you'll have real responsibility, direct client exposure and the chance to contribute ideas from day one. We work hard, support each other, celebrate success and genuinely enjoy what we do.
• A collaborative team that values personality as much as capability
• Exposure to a diverse mix of conferences, incentives and corporate events
• Opportunities to travel and work onsite at events around Australia
• Direct access to experienced industry professionals and mentors
• Genuine career growth in a business that promotes from within
• A workplace where everyone's contribution matters and every win is celebrated