Senior Event Coordinator

The Royal Australasian College of Surgeons; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working arrangements

Starter equipment allowance

Volunteer leave

Paid parental leave

Wellbeing app

Annual reimbursement for wellbeing

Job summary

The Royal Australasian College of Surgeons in Melbourne is seeking an experienced events professional to plan and deliver conferences and events from planning to on-site delivery and post-event reporting.

You will coordinate sponsorships, budgets, registrations and program delivery, while liaising with senior stakeholders, sponsors, exhibitors and suppliers to ensure high-quality outcomes for in-person, virtual and hybrid formats.

Qualifications

• Demonstrated experience planning, coordinating and delivering conferences and events of varying sizes, including on-site management.
• Strong organisational skills with the ability to manage competing priorities, tight deadlines and event budgets.
• Experience using event management software such as EventsAIR, along with website content management and online event platforms.
• Experience delivering and managing virtual and hybrid events.
• Strong relationship management and customer service skills with senior stakeholders, sponsors and exhibitors.

Responsibilities

• Manage events from planning through to on-site delivery and post-event reporting.
• Oversee sponsorship and exhibition management, budgeting, registration and program coordination.
• Engage stakeholders and suppliers, ensuring timely, high-quality event delivery.
• Develop and maintain virtual platforms, supporting digital solutions for delegates.

Skills

Event planning

On-site management

Budget management

Stakeholder engagement

Relationship management

Communication

Tools

EventsAIR

Website content management

Online event platforms

Job description

The Royal Australasian College of Surgeons – Melbourne VIC

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services. Learn more at surgeons.org.

About the role

In this role, you’ll manage our events ranging from 250 to 1,500 attendees, taking responsibility for the operational details from planning through to on-site delivery and post-event reporting. This includes sponsorship and exhibition management, budgeting, registration, program coordination, stakeholder engagement and the use of digital platforms to support both in-person and virtual events. Working closely with senior stakeholders, organising committees, suppliers and sponsors, you’ll provide practical advice, manage competing priorities and ensure events are delivered on time, within budget and to a high standard. You’ll also contribute to improving how we deliver events, including developing and maintaining virtual event platforms, identifying better ways of working and supporting digital solutions that meet the needs of our clients.The role includes on-site event support, supervision of staff and volunteers, and attendance at organising committee meetings. Domestic and international travel, along with some after-hours work, is required to support event delivery.

This role is full time ongoing and based in our Melbourne office.

Download Position Description

About the team

You’ll join the Conferences and Events team at RACS, working closely with the Conferences and Events Manager and colleagues across the College to deliver a varied program of events. The team works with surgeons, trainees, specialty societies, sponsors, exhibitors and external suppliers to deliver conferences and events that support the College’s work and its members. You’ll have the opportunity to build strong relationships across the organisation and with external stakeholders, while contributing your event management experience and ideas to improve the way events are planned and delivered.

About you

You’re an experienced event professional who can manage the detail of complex events while keeping sight of the bigger picture. You’re comfortable working independently, making decisions, solving problems and adapting when priorities or timelines change.

You’ll bring:

• Demonstrated experience planning, coordinating and delivering conferences and events of varying sizes, including on-site management.
• Strong organisational skills, with the ability to manage competing priorities, tight deadlines and event budgets.
• Experience using event management software such as EventsAIR, along with website content management and online event platforms.
• Experience delivering and managing virtual and hybrid events.
• Strong relationship management and customer service skills, with the confidence to work with senior stakeholders, sponsors, exhibitors and organising committees.
• Clear written and verbal communication skills, with strong attention to detail.
• The ability to work collaboratively with colleagues while taking ownership of your responsibilities.
• Flexibility and willingness to travel domestically and internationally as required, and to attend meetings and events outside standard working hours.
• You take pride in delivering well‑organised events, are comfortable working in a fast‑paced environment and look for practical ways to improve processes and the experience of delegates and stakeholders.

If you enjoy bringing people together through well‑run events and have the experience to manage complex event operations from start to finish, we’d welcome your application.

Your experience with us

We’re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.

Key benefits include:

• Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.
• Hybrid working arrangements that support flexibility + starter equipment allowance
• Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
• Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing
• Gifted leave over the Christmas/New Year period
• Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more

We invest in our people through ongoing access to learning and development to support your professional growth and career goals.

Read more about what we offer you here.

Everyone is welcome

We’re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce.

RACS acknowledges Aboriginal and Torres Strait island people as the Traditional Owners of Country throughout Australia and Māori as the tangata whenua (people of the land) of Aotearoa New Zealand.

We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.

Please note we are not accepting agency submissions or referrals for this role.