Event Coordinator

The Event Gap; Sydney; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Friday WFH

Travel interstate & international

Development opportunities

Small team environment

Job summary

The Event Gap, a Sydney-based event management company, is seeking an Event Coordinator to join a growing team delivering conferences, exhibitions, and gala dinners across Australia and internationally. You’ll support Event Managers, learn our systems, and progressively take ownership of projects while working from our Alexandria office with Fridays as work-from-home.

You’ll assist with registration, timelines, budgets, venue liaising, and event documentation, gaining exposure to the full event

Qualifications

• Highly organised with ability to manage multiple priorities
• Detail-oriented with strong focus on accuracy
• Calm under pressure in fast-paced environments
• Proactive with initiative to identify tasks without being asked
• Team player who can pitch in and support others
• Confident and professional communicator
• Comfortable using systems, spreadsheets and technology
• Willing to learn and develop event management skills
• Willing to travel interstate and internationally for events

Responsibilities

• Supporting Event Managers across multiple conferences, corporate events, awards and other projects
• Assisting with event planning, timelines, budgets and project documentation
• Managing registration and delegate information
• Building and managing registration sites and event communications
• Using event technology and platforms, including EventsAir
• Assisting with client communications and day-to-day project administration
• Liaising with venues and suppliers
• Coordinating event logistics and operational requirements
• Preparing event documentation, reports and project materials
• Maintaining databases, spreadsheets and event systems
• Supporting onsite event delivery
• Assisting with interstate and international event delivery
• Providing general project support across the wider team

Job description

Join a team delivering events that make an impact.

The Event Gap is a Sydney-based event management company specialising in conferences, exhibitions, corporate events, incentive programs, awards nights and gala dinners across Australia and internationally.

We're looking for an Event Coordinatorto join our growing team.

This is a great opportunity for someone who is looking to build their career in events and wants to be part of a small, experienced team delivering a diverse range of high-quality events.

And while the events industry can be fast-paced, we also believe in creating a working environment that is sustainable and enjoyable. You'll work Monday to Thursday from our Alexandria office, with every Friday as a work-from-home day.

The opportunity

Working closely with our Event Managers, you'll play an important role in supporting the planning and delivery of a variety of events.

Initially, this will be a support-focused role, giving you the opportunity to learn our systems, processes and approach to event delivery. As your experience develops, you'll have the opportunity to take greater ownership of projects and responsibilities.

Your responsibilities will include:

• Supporting Event Managers across multiple conferences, corporate events, awards and other projects
• Assisting with event planning, timelines, budgets and project documentation
• Managing registration and delegate information
• Building and managing registration sites and event communications
• Using event technology and platforms, including EventsAir
• Assisting with client communications and day-to-day project administration
• Liaising with venues and suppliers
• Coordinating event logistics and operational requirements
• Preparing event documentation, reports and project materials
• Maintaining accurate databases, spreadsheets and event systems
• Supporting onsite event delivery
• Assisting with interstate and international event delivery
• Providing general project support across the wider team as required

About you

We're open to candidates with varying levels of experience. Your attitude, organisation and willingness to learn are just as important to us as your previous event experience.

We're looking for someone who is:

• Highly organised and able to manage multiple priorities
• Detail-oriented, with a strong focus on accuracy
• Calm under pressure and able to work effectively in a fast-paced environment
• Proactive, with the initiative to identify what needs to be done rather than waiting to be asked
• A genuine team player who is happy to pitch in and support others
• A confident and professional communicator
• Comfortable working with systems, spreadsheets and technology
• Willing to learn and develop their event management skills
• Comfortable travelling interstate and internationally for events

You don't need to know everything on day one. What matters to us is that you're reliable, curious, willing to learn and someone the team can count on.

About The Event Gap

We're a small but mighty team with a big variety of events and clients.

Our work spans major conferences and exhibitions through to gala dinners, awards nights, corporate events and incentive programs. With a national and international client base, there's plenty of variety and no two events are quite the same.

We take what we do seriously and have high standards for ourselves and our clients.

We value people who work collaboratively, take ownership of their responsibilities and are willing to get involved wherever they're needed. We’re passionate about what we do, take pride in the details and believe the best results come from a team that works well together.

Why join us?

Friday WFH every week

Work from home every Friday, giving you a consistent four-day office rhythm with flexibility built into your working week.

Variety

You’ll work across different clients, industries, event types and locations rather than doing the same thing every week.

Travel

Interstate travel is a significant part of our event delivery, with opportunities to work on events across Australia and occasionally internationally.

Development

You’ll work alongside experienced Event Managers and gain exposure to the full event lifecycle, with the opportunity to take on more responsibility as you develop.

Team environment

We’re a small team, which means everyone knows each other, works closely together and plays an important role in the success of the business.

Is this the role for you?

If you’re highly organised, enjoy a challenge and want to build your career with a team that values initiative, collaboration and attention to detail, we’d love to hear from you.

Please note: This role requires flexibility to travel interstate and occasionally internationally for event delivery.