Senior Document Controller — As-Built & DMS Oversight

John Holland Group; City of Melbourne; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive salary

Parental leave 18 weeks

Career development

Iconic projects

Wellbeing benefits

Job summary

John Holland is seeking an experienced Senior Document Controller to join the North Western Program Alliance (NWPA) team based in Albion. In this role you will lead and oversee the as-built documentation process, ensuring effective coordination, compliance, timely close-out, and successful project delivery.

You will coordinate design, as-built, and project documentation while managing document flow among clients, consultants, subcontractors, and project teams, with a focus on version control,

Qualifications

• Certificate or tertiary qualification in a related discipline or equivalent experience.
• Demonstrated experience in document control, preferably within construction or infrastructure.
• Strong experience with document management and records management systems, including InEight TeamBinder.
• Sound knowledge of project management processes, quality assurance principles, and document control best practices.

Responsibilities

• Establish and maintain project document control registers, databases, and correspondence systems.
• Implement and manage document management systems, processes, and workflows.
• Ensure all document submissions comply with project, client, and quality requirements.
• Coordinate the development, review, approval, and distribution of design, as-built, and project documentation.
• Manage document flow between clients, consultants, subcontractors, and project teams & maintain document version control, tracking, confidentiality, and controlled distribution.
• Oversee records management activities, including document storage, archiving, project correspondence and transmittals, while providing training, coaching, and support on document control systems and processes.

Skills

Document control experience

InEight TeamBinder

Quality assurance

Education

Business Admin / Finance / HR related qualification

Tools

InEight TeamBinder

Job description

John Holland is seeking an experienced Senior Document Controller to join the North Western Program Alliance (NWPA) team based in Albion. In this role you will lead and oversee the as-built documentation process, ensuring effective coordination, compliance, timely close-out, and successful project delivery.

You will coordinate design, as-built, and project documentation while managing document flow among clients, consultants, subcontractors, and project teams, with a focus on version control,