Document Controller – Architecture & AEC Projects (Hybrid)

Woolpert; City of Melbourne, Sydney; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Principal Program

Salary Continuance Insurance

Novated leasing & salary sacrifice

Discounted health insurance

Job summary

Woolpert seeks a Document Controller to support our architectural team in managing project documentation across all design and delivery phases. You will ensure drawings, specifications, reports, correspondence and other records are accurate, current, and compliant with internal standards.

Experience in architecture/engineering/construction environments is preferred, with strong MS Office and PDF marking capability.

Qualifications

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• High level of accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

Responsibilities

• Maintaining master document registers across architectural projects.
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revision control and filing standards.
• Uploading, distributing and tracking documentation through digital document management platforms.
• Reviewing documents for completeness, accuracy and compliance with internal standards.
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.
• Supporting tender documentation, planning submissions, building approvals and client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

Skills

Document control

Attention to detail

Microsoft Office

Tools

PDF mark-up tools

BIM processes

Job description

Woolpert seeks a Document Controller to support our architectural team in managing project documentation across all design and delivery phases. You will ensure drawings, specifications, reports, correspondence and other records are accurate, current, and compliant with internal standards.

Experience in architecture/engineering/construction environments is preferred, with strong MS Office and PDF marking capability.