Senior Document Controller

John Holland; City of Melbourne; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive salary & benefits

Flexible work arrangements & parental

Career development programs

Job summary

John Holland is seeking an experienced Senior Document Controller to join the North Western Program Alliance (NWPA) team based in Albion, Melbourne. You will lead and oversee the as-built documentation process, ensuring coordination, compliance, timely close-out, and successful project delivery across major infrastructure works in Australia.

The role requires proven document control expertise within construction, with strong systems knowledge including InEight TeamBinder, and a collaborative,

Qualifications

• Demonstrated experience in document control, preferably within construction, infrastructure, or a similar project environment.
• Sound knowledge of project management processes, quality assurance principles, and document control best practices.

Responsibilities

• Establish and maintain project document control registers, databases, and correspondence systems.
• Implement and manage document management systems, processes, and workflows.
• Ensure all document submissions comply with project, client, and quality requirements.
• Coordinate the development, review, approval, and distribution of design, as-built, and project documentation.
• Manage document flow between clients, consultants, subcontractors, and project teams & maintain document version control, tracking, confidentiality, and controlled distribution.
• Oversee records management activities, including document storage, archiving, project correspondence and transmittals, while providing training, coaching, and support on document control systems and processes.

Skills

Document control

Records management

Education

Certificate or tertiary qualification in Business Administration, Finance, Human Resources, or related discipline

Tools

InEight TeamBinder

Job description

John Holland is seeking an experienced Senior Document Controller to join the North Western Program Alliance (NWPA) team based in Albion.

In this role you will lead and oversee the as-built documentation process, ensuring effective coordination, compliance, timely close-out, and successful project delivery.

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.

Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several premium stations, with four projects currently in delivery and two in development phase.

Guided by our values of Care, Excellence, Creativity and Empowerment, we are committed to making a lasting difference for the communities we serve.

Role responsibilities

• Establish and maintain project document control registers, databases, and correspondence systems.
• Implement and manage document management systems, processes, and workflows.
• Ensure all document submissions comply with project, client, and quality requirements.
• Coordinate the development, review, approval, and distribution of design, as-built, and project documentation.
• Manage document flow between clients, consultants, subcontractors, and project teams & maintain document version control, tracking, confidentiality, and controlled distribution.
• Oversee records management activities, including document storage, archiving, project correspondence and transmittals, while providing training, coaching, and support on document control systems and processes.

About You

• Certificate or tertiary qualification in Business Administration, Finance, Human Resources, or a related discipline, or equivalent experience.
• Demonstrated experience in document control, preferably within construction, infrastructure, or a similar project environment.
• Strong experience with document management and records management systems, including InEight TeamBinder.
• Sound knowledge of project management processes, quality assurance principles, and document control best practices.

We offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.