School Operations & Admin Coordinator (12-Month Part-Time)

Artsupport; Western Australia; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

Free parking on site

Job summary

Pearl Recruitment in South Perth is seeking an experienced Office Coordinator to join a well‑established professional services firm. This permanent full‑time role covers front‑desk duties, client coordination and day‑to‑day office management for the Director.

The position offers Monday–Friday, 8:30am–5pm, with a salary of $75,000–$80,000 plus super. Free on-site parking and clear career progression are provided, with opportunities to work closely with a professional team.

Qualifications

• Front-of-house responsibilities in a professional services environment.
• Office management and administration
• Client communication and relationship management
• PA support to the Director and coordination of daily office operations

Responsibilities

• Managing front‑desk operations and welcoming clients in a professional and friendly manner.
• Acting as the first point of contact for client enquiries via phone, email and in person
• Managing communication with the ATO, including payment arrangements, client debt management, lodgement extensions and general enquiries
• Using the ATO Online Services portal to manage client matters and submit relevant correspondence and documentation
• Managing incoming and outgoing mail, emails, filing and follow-up actions
• Preparing professional letters, emails and client correspondence
• Maintaining client records and updating CRM systems
• Providing PA and administrative support to the Director
• Coordinating office operations, managing priorities and delegating tasks where required

Job description

Be a part of our Team!

Immerse yourself in the world of Cartier, where heritage and innovation come together to create unforgettable experiences.

Play a crucial role in creating a smooth and efficient environment, allowing our team to deliver exceptional experiences to our clients.

HOW WILL YOU MAKE AN IMPACT?

As a Boutique Office Executive, you will be at the heart of our boutique, ensuring its smooth and efficient operation while upholding the highest standards of compliance.

Your responsibilities will include:

CONTROLS

• Generate and review daily reports any discrepancies are followed up and resolved before the end of each month.
• Support the Boutique Management to conduct periodic spot check of all areas of control & compliance within the Boutique.
• Conduct weekly meetings with Boutique Management to provide a summary of boutique controls, highlighting issues and concerns for escalation.
• Assist the Boutique Management to prepare for any upcoming audit and to take any necessary action required as directed. Supports the audit process with sampling review and the required documentation as part of that process.
• Identify areas of improvement and provide recommendations as part of Continuous Improvement to achieve an outstanding client and employee experience.

COMPLIANCE

• Support the Boutique Management in driving internal processes through active communication and reinforcement of the Cartier Boutique Operations Manual (BOM), Richemont Security Manual, Richemont Health & Safety Policies and any other relevant procedures and policies as required.
• Ensure full understanding of all procedures and policies applicable to the Boutique and be the key contact for boutique team queries.
• Review all transactions to ensure full compliance to procedures and follow up with the internal stakeholder if necessary to resolve within the required timeline.
• Assist the Boutique Management in inputting shifts into Kronos in a timely manner.
• Contribute to ad-hoc network level projects in partnership with Retail Operations.

BOUTIQUE OPERATIONS

• Support the Boutique Management in the regular upkeep of the Back of House areas, ensuring that space is optimised.
• Support in compliance of Security and Health & Safety procedures within Boutique.
• Responsible for the procurement and expense claims for the Boutique petty cash card and provides a monthly review and submission of all boutique’s related procurement expenses to Boutique Management.
• Procurement of sales supplies, miscellaneous, and vendor creation and purchase orders and ensuring they are delivered on‑time and within reasonable quantities to operate efficiently.
• Coordinate Boutiques Uniforms Orders and stock for new and existing staff as required.
• Support in the organisation of daily security, as well as organise any before/afterhours security details for the boutique as required.
• Responsible for the distribution and maintenance of boutique keys, fobs and any other passes for all boutique staff.

BOUTIQUE MAINTENANCE

• Daily management of regular contractors ensuring the image of the Boutique is per standards and Cartier guidelines are followed.
• Work closely with the SDP team in ensuring all boutique maintenance issues are raised in a timely manner and followed through.
• Ensure a list of emergency contacts for contactors is regularly updated and shared amongst the management team to aid in ensuring smooth operations.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

At Cartier, we believe passion and expertise are the sparks that create extraordinary success.

To truly thrive in this role, you’ll bring:

• Outstanding time management and communication skills to ensure tasks are completed efficiently and effectively, fostering clear and positive interactions with colleagues and clients.
• A positive and adaptable multitasking approach, ready to tackle diverse responsibilities and contribute to a dynamic and fast‑paced environment.
• Your meticulous attention to detail to ensure accuracy and precision in all aspects of your work, contributing to the smooth and compliant operation of the boutique.
• A desire to thrive in environments that require flexibility and readily adjust to evolving priorities and requirements.

HOW DO WE KEEP YOU SMILING?

• The opportunity to contribute to a world‑class environment and play a vital role in delivering exceptional experiences to our discerning clientele.
• A supportive and collaborative team environment where your contributions are valued, and your professional growth is nurtured.
• A generous salary with a market leading incentive scheme

Office Coordinator

South Perth Location

Permanent Full-Time

$75,000 - $80,000 + Super

Monday - Friday | 8:30am - 5pm (Flexibility Within Reason for the Right Person)

Pearl Recruitment are currently seeking an experienced and highly organised Office Coordinator to join a well‑established professional services firm based in South Perth.

This is a locally owned Perth practice providing specialist services across taxation, finance, wealth management and business consultancy. This is a varied position combining front‑of‑house responsibilities, office management, client communication and personal assistant support to the Director.

The Role

• Managing front‑desk operations and welcoming clients in a professional and friendly manner
• Acting as the first point of contact for client enquiries via phone, email and in person
• Managing communication with the ATO, including payment arrangements, client debt management, lodgement extensions and general enquiries
• Using the ATO Online Services portal to manage client matters and submit relevant correspondence and documentation
• Managing incoming and outgoing mail, emails, filing and follow‑up actions
• Preparing professional letters, emails and client correspondence
• Maintaining client records and updating CRM systems
• Providing PA and administrative support to the Director
• Coordinating office operations, managing priorities and delegating tasks where required

04th November, 2026

What's on Offer

• Opportunity to join an established and locally owned professional services firm
• Free parking on site
• Clear career progression and trajectory
• Varied position combining office management, client services and PA responsibilities
• Work closely with the Director and wider professional team
• Opportunity to take ownership of the front desk and day‑to‑day office operations

Interested? We welcome applications from experienced office professionals who meet the above requirements.