Executive Assistant | Asx Listed Company

Adaptive Resourcing; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Adaptive Resourcing in Perth, WA is seeking an experienced Executive Assistant to support the CEO and C-Suite in a fast-paced national organisation listed on ASX.

You will manage calendars, coordinate meetings and travel, handle confidential communications, draft and edit documents, and oversee office operations from the Perth headquarters. This is a key role at the centre of planning and execution, with a supportive team and professional culture.

Qualifications

• Experience supporting C-suite or senior executives.
• Proven ability to manage complex calendars and travel.
• Strong written and verbal communication with discretion.

Responsibilities

• Manage executives' calendars and appointments.
• Coordinate meetings, conferences and travel arrangements.
• Handle internal and external communications for executives.
• Draft, edit and proofreading of documents.
• Ensure confidentiality of sensitive information.
• Oversee document management and office operations.
• Coordinate office moves, events, and special projects.
• Board reporting and executive liaison duties.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Project coordination

Office administration

Tools

Microsoft Office

G Suite

Document management systems

Job description

• North of the River
• Great team
• Progressive company

This is a rare opportunity to join the Perth-based headquarters for a growing, dynamic company that is listed on the ASX and has national operations.

The role is broad and pivotal to the smooth running of the leadership team and head office, and you will enjoy being at the centre of planning and execution for this growing business.

While your role will be to primarily work with the CEO, you will also support the rest of C-Suite (COO, CFO) as required.

Conveniently located North of the River, with parking, this business, while national and listed, feels like a family business. The executive team are very professional and great to get along with, they work hard to encourage a culture of fairness and respect.

In this role your responsibilities will include:

• Managing executives' calendars
• Coordinating and organizing meetings, conferences, and travel arrangements
• Handling internal and external communications on behalf of executives
• Drafting, editing, and proofreading documents
• Ensuring the security and confidentiality of sensitive information
• Implementing and improving document management
• Office management - overseeing office equipment, supplies, and maintenance
• Maintaining and organizing files and records
• Managing special projects and initiatives, as assigned by executives
• Planning and executing office events
• Coordinating office moves, renovations, or maintenance
• Promoting a positive work environment and fostering teamwork
• Board reporting

About You

You are an experienced executive assistant that brings the following skillset to the role:

• Very professional – you take pride in your achievements
• Strong attention to detail
• A continuous improvement mindset
• Excellent time management – prioritization and multitasking
• Strong problem solving – adept at addressing challenges as they arise
• Positive mindset – a great role model in the business
• Integrity, discretion and able to keep information confidentiality
• Resilience – you roll with challenges and maintain focus
• Commercially minded – you understand the nuances of a successful business

We encourage you to get involved, this is a great opportunity with great people in a progressive, growing, national organisation.