Receptionist / Team Assistant | Prestigious Financial Services Firm

Platinum Pacific Partners; Sydney; On-site; AUD 52,000 - 66,000; Full time

Job summary

Platinum Pacific Partners, Sydney CBD NSW, is seeking a professional Receptionist / Team Assistant to join their Sydney office. You will be the welcoming face of the office while providing administrative support across the wider team, including coordinating meetings and travel, managing expenses and assisting with events and general administration.

This varied role combines front-of-house duties with team support, requiring proactive, organized individuals who can manage a busy workload and

Qualifications

• Previous reception, team assistant, or administrative experience.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational skills.
• Ability to prioritise and manage competing demands.
• Calm, professional presentation in a busy environment.
• Proactive, hands-on attitude and willingness to help.

Responsibilities

• Welcome clients and visitors.
• Manage the reception area and ensure visitors receive a high level of service.
• Coordinate meeting rooms, calendars, catering and refreshments.
• Assist with meeting room and AV setup.
• Answer and direct incoming calls.
• Coordinate domestic and international travel.
• Manage team expenses and assist with general office expenses.
• Support team events and internal initiatives.
• Maintain electronic filing systems, contact lists and company records.
• Assist with onboarding and coordinating workplace requirements.
• Arrange couriers, post, stationery and office supplies.
• Liaise with building and facilities teams as required.
• Ensure the office and common areas are maintained to a high standard.
• Support the wider team with general administration and ad hoc projects.

Skills

Reception experience

Organisational skills

Communication skills

Meeting coordination

Travel coordination

Job description

Receptionist / Team Assistant | Prestigious Financial Services Firm

Platinum Pacific Partners – Sydney CBD NSW

We are partnering with a prestigious Financial Services firm to recruit a professional and highly organised Receptionist / Team Assistant to join their Sydney office.

This is a genuinely varied role, combining front-of-house responsibilities with team and administrative support. You will be the welcoming face of the office while also providing valuable support across the wider team, including coordinating meetings and travel, managing expenses and assisting with events and general administration.

About the role

Your responsibilities will include:

• Providing a warm and professional welcome to clients and visitors


• Managing the reception area and ensuring visitors receive a high level of service


• Coordinating meeting rooms, calendars, catering and refreshments


• Assisting with meeting room and AV setup


• Answering and directing incoming calls


• Coordinating domestic and international travel


• Managing team expenses and assisting with general office expenses


• Supporting team events and internal initiatives


• Maintaining electronic filing systems, contact lists and company records


• Assisting with onboarding and coordinating workplace requirements


• Arranging couriers, post, stationery and office supplies


• Liaising with building and facilities teams as required


• Ensuring the office and common areas are maintained to a high standard


• Supporting the wider team with general administration and ad hoc projects

About you

We are looking for someone who is professional, organised and proactive, with the confidence to manage a varied workload and work with people at all levels.

You will ideally have:

• Previous Reception, Team Assistant, Office Coordinator or administrative experience


• Excellent communication and interpersonal skills


• Strong attention to detail and organisational skills


• The ability to prioritise and manage competing demands


• A calm and composed approach in a busy environment


• A polished and professional presentation


• A proactive, hands‑on attitude and willingness to get involved


• The ability to build strong relationships with colleagues and external stakeholders


• A genuine team mentality and willingness to support wherever needed

This role would suit someone who enjoys variety and responsibility and takes pride in creating a professional, welcoming and well‑organised office environment.

The opportunity

This is an excellent opportunity to join a highly regarded Financial Services organisation and become an integral part of a professional and collaborative team.

Location: Sydney CBD
Hours: 8.30am - 5.30pm, with some flexibility required for meetings and events
Working arrangement: 5 days in the office