Executive Assistant

Sharp & Carter; Western Australia; On-site; AUD 120,000 - 130,000; Full time

Benefits offered by this job

9-day fortnight

Superannuation

Perth Inner Western Suburbs

Job summary

Sharp & Carter is partnering with an established organisation to appoint an experienced Executive Assistant in Perth. You will provide senior-level support, manage calendars, coordinate meetings, travel, and correspondence while driving efficient admin across the business.

You will work closely with senior leadership, handle documentation, and contribute to policies and processes. A proactive, detail-focused, and collaborative approach is essential.

Qualifications

• Experience in an executive support role.
• Positive, approachable and service‑oriented attitude.
• Excellent organizational skills and adaptability to change.
• Strong attention to detail in documentation.
• Proactive with ownership of tasks and follow-through.
• Strong communication and relationship-building abilities.
• Ability to work autonomously while collaborating with others.

Responsibilities

• Provide high-quality executive support including diary management, meeting coordination, travel arrangements and correspondence.
• Manage competing priorities and ensure day-to-day administrative activities run efficiently.
• Prepare, proofread and format reports, presentations and business documentation.
• Coordinate meetings, prepare agendas, take minutes and follow up on actions.
• Assist with development and maintenance of policies, procedures and administrative processes.
• Collaborate with internal teams to ensure accurate document management.
• Collate business reports, operational information and project documentation.
• Provide general administrative support with a flexible, hands-on approach.

Skills

Diary management

Meeting coordination

Travel arrangements

Executive support

Document proofreading

Job description

Perth | Permanent | $120,000–$130,000 + Super

The Opportunity Sharp & Carter is partnering with an established and growing organisation to appoint an experienced, proactive and highly organised Executive Assistant. This is a fantastic opportunity for someone who genuinely enjoys providing exceptional executive support, takes pride in the finer details and brings a positive, can-do attitude to everything they do.

Working closely with senior leadership, you will play an important role in keeping day-to-day activities running smoothly, providing both traditional executive assistance and broader administrative and operational support.

Your responsibilities will include:

• Provide high-quality executive support, including diary management, meeting coordination, travel arrangements and correspondence.


• Manage competing priorities, anticipate requirements and ensure day-to-day administrative activities run efficiently.


• Prepare, proofread and format reports, presentations, correspondence and business documentation.


• Coordinate meetings, prepare agendas, take minutes and follow up on outstanding actions.


• Assist with the development, implementation and maintenance of policies, procedures and administrative processes.


• Work collaboratively with internal teams to ensure accurate document management and information sharing.


• Assist with the collation of business reports, operational information and project documentation.


• Provide general administrative support as required, taking a flexible and hands-on approach.

About You

You will be an experienced Executive Assistant / Personal Assistant who genuinely enjoys supporting others and takes pride in delivering a high standard of work.

• Previous experience in an executive support role


• A positive, approachable and service-oriented attitude, with a genuine willingness to help.


• Excellent organisational skills and the ability to adapt to changing priorities.


• Strong attention to detail, particularly when preparing and proofreading documentation.


• A proactive and practical approach, with the ability to take ownership of tasks and follow them through to completion.


• Strong communication skills and the ability to build effective working relationships.
  
• Confidence working autonomously while remaining collaborative and supportive.

Experience within mining, heavy industry or a site-based operational environment would be highly regarded.

Above all, we are looking for someone with a fantastic attitude who enjoys being the person others can rely on.

What's on Offer

• Competitive salary of $120,000–$130,000 + superannuation.


• A 9-day fortnight arrangement.


• Join an established organisation experiencing growth and change.


• Perth -Inner Western Suburbs