School Administration & Events Coordinator

Queensland Government; Mackay Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mackay State High School in Queensland is seeking an efficient administrative professional to support essential school processes and events. You will handle NAPLAN administration, exam setup, and maintain student information with care, while coordinating many open-night and graduation activities.

You will work closely with staff, students and families, contributing to confidential data handling and quality assurance.

Qualifications

• Strong communication skills, attention to detail and the ability to manage competing priorities and meet deadlines.
• Experience maintaining confidential information and supporting administrative processes.
• Familiarity with school admin systems such as Track Ed and QCAA data entry is desirable.

Responsibilities

• Support NAPLAN administration and coordinate block exam setup.
• Maintain accurate student information in Track Ed and assist with QCAA data entry.
• Upload files for confirmation and support QA processes.
• Assist with subject selection guides and excursion organisation.
• Coordinate Awards Night, Celebration Parades and JCE certificates.
• Support Graduation arrangements, including bus bookings, PowerPoint presentations, guest coordination and ticketing.
• Assist with Investiture, including setup, bookings and badges.
• Support Open Night organisation, including bookings and event arrangements.

Skills

Communication skills

Attention to detail

Prioritisation / time management

Collaboration

Job description

Mackay State High School in Queensland is seeking an efficient administrative professional to support essential school processes and events. You will handle NAPLAN administration, exam setup, and maintain student information with care, while coordinating many open-night and graduation activities.

You will work closely with staff, students and families, contributing to confidential data handling and quality assurance.