Administrative Officer - Mackay State High School

Queensland Government; Mackay Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mackay State High School in Queensland is seeking an efficient administrative professional to support essential school processes and events. You will handle NAPLAN administration, exam setup, and maintain student information with care, while coordinating many open-night and graduation activities.

You will work closely with staff, students and families, contributing to confidential data handling and quality assurance.

Qualifications

• Strong communication skills, attention to detail and the ability to manage competing priorities and meet deadlines.
• Experience maintaining confidential information and supporting administrative processes.
• Familiarity with school admin systems such as Track Ed and QCAA data entry is desirable.

Responsibilities

• Support NAPLAN administration and coordinate block exam setup.
• Maintain accurate student information in Track Ed and assist with QCAA data entry.
• Upload files for confirmation and support QA processes.
• Assist with subject selection guides and excursion organisation.
• Coordinate Awards Night, Celebration Parades and JCE certificates.
• Support Graduation arrangements, including bus bookings, PowerPoint presentations, guest coordination and ticketing.
• Assist with Investiture, including setup, bookings and badges.
• Support Open Night organisation, including bookings and event arrangements.

Skills

Communication skills

Attention to detail

Prioritisation / time management

Collaboration

Job description

About us:Mackay State High School is a well-established Queensland secondary school with a proud history dating back to 1912.With approximately 1,260 students, the school is committed to academic, cultural and sporting excellence through quality teaching, a diverse curriculum and a supportive learning environment.Guided by its motto, Labour Vincit ('Work Conquers'), and its values of Respect, Responsibility and Resilience, Mackay State High School strives to provide students with the skills, confidence and opportunities to succeed in their future pathways.Your opportunity:You will bring strong communication skills, attention to detail and the ability to manage competing priorities and meet deadlines.Working collaboratively with staff, students, families and external providers, you will help ensure school processes and events run smoothly, maintain confidentiality and contribute to improvements in administrative practices.Key responsibilities include:Supporting NAPLAN administration and coordinating block exam administration and setup.Maintaining accurate student information in Track Ed and completing Queensland Curriculum and Assessment Authority (QCAA) data entry.Uploading files for confirmation and supporting quality assurance processes.Assisting with subject selection guides and excursion organisation.Coordinating administrative arrangements for Awards Night, Celebration Parades and JCE certificates.Supporting Graduation arrangements, including bus bookings, PowerPoint presentations, guest coordination and ticketing.Assisting with Investiture, including setup, bookings and badges.Supporting Open Night organisation, including bookings and event arrangements.Please view the role description for a full list of responsibilities.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 2-page written statement in response to the attached role description.Attach evidence of the mandatory requirements outlined in the attached role descriptionWe welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.