Administrative Officer - Mackay State High School

Queensland Department of Education; Mackay Regional; On-site; AUD 50,000 - 60,000; Full time

Job summary

Queensland Department of Education—Mackay QLD is seeking an organised Administrative Officer to support Mackay State High School's teaching, learning and student celebration activities. Approximately 75% of the role involves working with the Senior Schooling team, providing administrative support for assessment, student records, vocational education and key events.

You will maintain confidentiality, manage competing priorities and help ensure school processes and events run smoothly,

Qualifications

• Strong communication skills.
• Attention to detail and the ability to manage competing priorities and meet deadlines.

Responsibilities

• Supporting NAPLAN administration and coordinating block exam administration and setup.
• Maintaining accurate student information in Track Ed and completing QCAA data entry.
• Uploading files for confirmation and supporting quality assurance processes.
• Assisting with subject selection guides and excursion organisation.
• Coordinating administrative arrangements for Awards Night, Celebration Parades and JCE certificates.
• Supporting Graduation arrangements, including bus bookings, PowerPoint presentations, guest coordination and ticketing.
• Assisting with Investiture, including setup, bookings and badges.
• Supporting Open Night organisation, including bookings and event arrangements.

Job description

Administrative Officer - Mackay State High School

Queensland Department of Education – Mackay QLD

Mackay State High School is seeking an organised, proactive and detail-focused Administrative Officer to support our school's teaching, learning and student celebration activities.

Approximately 75% of the role will involve working closely with our Senior Schooling team, providing administrative support for assessment, student records, vocational education and key events.

If this sounds like you, we'd love to hear from you!

About us:

Mackay State High School is a well-established Queensland secondary school with a proud history dating back to 1912.

With approximately 1,260 students, the school is committed to academic, cultural and sporting excellence through quality teaching, a diverse curriculum and a supportive learning environment.

Guided by its motto, Labour Vincit (“Work Conquers”), and its values of Respect, Responsibility and Resilience, Mackay State High School strives to provide students with the skills, confidence and opportunities to succeed in their future pathways.

Your opportunity:

You will bring strong communication skills, attention to detail and the ability to manage competing priorities and meet deadlines.

Working collaboratively with staff, students, families and external providers, you will help ensure school processes and events run smoothly, maintain confidentiality and contribute to improvements in administrative practices.

Key responsibilities include:

• Supporting NAPLAN administration and coordinating block exam administration and setup.
• Maintaining accurate student information in Track Ed and completing Queensland Curriculum and Assessment Authority (QCAA) data entry.
• Uploading files for confirmation and supporting quality assurance processes.
• Assisting with subject selection guides and excursion organisation.
• Coordinating administrative arrangements for Awards Night, Celebration Parades and JCE certificates.
• Supporting Graduation arrangements, including bus bookings, PowerPoint presentations, guest coordination and ticketing.
• Assisting with Investiture, including setup, bookings and badges.
• Supporting Open Night organisation, including bookings and event arrangements.

Please view the role description for a full list of responsibilities.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.