Sales and Estimating Coordinator

Tank Vision; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Tank Vision is a Sydney-based water storage tank manufacturer seeking a hands-on Estimator and Sales Administration support role. You will prepare estimates and quotations for standard tanks and smaller projects, maintain CRM data and coordinate with Business Development Managers and Design & Estimating Engineers to free them to focus on complex opportunities and client relationships.

The role also involves reviewing RFQs, drawings, producing take-offs and cost build-ups, and coordinating with

Qualifications

• Experience preparing estimates or quotations in manufacturing, construction or project-based environment (highly regarded).
• Ability to read and interpret drawings and specifications (highly regarded).
• Strong organisational and multitasking abilities with attention to detail.

Responsibilities

• Prepare estimates and quotations for standard tanks, repeat products and smaller projects using approved tools, rates and price lists.
• Review RFQs, drawings and specifications to confirm scope, quantities, inclusions and client requirements.
• Prepare quantity take-offs, material schedules and cost build-ups for standard designs.
• Obtain and compare supplier and subcontractor pricing for materials, accessories, freight, cranage and installation.
• Identify scope gaps, risks, assumptions and exclusions, and record them clearly in each quotation.
• Coordinate the quotation process from enquiry receipt through to submission and follow-up.
• Take ownership of CRM data accuracy — entering and maintaining leads, opportunities, quotations, client interactions and follow-up actions.
• Monitor outstanding quotations and opportunities, follow up with team members and ensure records remain current.
• Respond to general client enquiries professionally and in a timely manner.
• Liaise with sales, estimating, design, engineering and operations teams to facilitate smooth information flow

Skills

Organisational skills

Attention to detail

Professional communication

Self-starter

Tools

Excel

Word

Outlook

CRM software

Job description

This is a varied, hands‑on role that sits at the intersection of estimating, sales administration and client coordination. You'll prepare estimates and quotations for standard products and smaller projects, keep the CRM accurate and up to date, and provide coordination and administrative support to Business Development Managers and Design & Estimating Engineers — freeing them up to focus on complex opportunities and client relationships.

Key responsibilities

• Prepare estimates and quotations for standard tanks, repeat products and smaller projects using approved tools, rates and price lists
• Review RFQs, drawings and specifications to confirm scope, quantities, inclusions and client requirements
• Prepare quantity take-offs, material schedules and cost build-ups for standard designs
• Obtain and compare supplier and subcontractor pricing for materials, accessories, freight, cranage and installation
• Identify scope gaps, risks, assumptions and exclusions, and record them clearly in each quotation
• Coordinate the quotation process from enquiry receipt through to submission and follow‑up
• Take ownership of CRM data accuracy — entering and maintaining leads, opportunities, quotations, client interactions and follow‑up actions
• Monitor outstanding quotations and opportunities, follow up with team members and ensure records remain current
• Respond to general client enquiries professionally and in a timely manner
• Liaise with sales, estimating, design, engineering and operations teams to facilitate smooth information flow

About you

• Strong organisational skills and the ability to manage multiple competing priorities
• High attention to detail — in estimates, data entry and documentation
• Proficient in Microsoft Office, particularly Excel, Word and Outlook
• Competent with CRM systems and business software
• Clear, professional written and verbal communication
• A self‑starter who takes initiative and follows through on outstanding actions
• Experience preparing estimates or quotations in a manufacturing, construction or project‑based environment (highly regarded)
• Ability to read and interpret drawings and specifications (highly regarded)
• Familiarity with steel fabrication, tank products or installation methods or a strong willingness to learn (highly regarded)

About us

Tank Vision is a leading Sydney‑based commercial and industrial water storage tank manufacturer. With over 10 years of experience, we design, manufacture and install a wide range of tanks across the commercial, healthcare, retail, industrial, transport and data centre sectors — throughout Australia, New Zealand and the Pacific Islands. We're a tight‑knit, growing team that values collaboration, accountability and getting the job done well.

• A stable, growing business with a strong repeat client base and healthy project pipeline
• A collaborative team where your contribution is noticed and your work genuinely matters
• Variety — no two days are the same across estimating, coordination and client communication
• St Marys location with on‑site parking
• Competitive remuneration package commensurate with experience