REAL ESTATE ADMINISTRATOR | BAYSIDE | $80,000 + SUPER

Titanium Recruitment; Melbourne; On-site; AUD 72,000 - 88,000; Full time

Job summary

Titanium Recruitment is seeking a Real Estate Administrator for Bayside Melbourne. The role blends reception duties with Property Management, Leasing and Business Development administration, supporting a busy real estate team.

Experience in residential property management is essential. You’ll join an established team, using PropertyMe and other platforms to keep operations running smoothly and efficiently.

Qualifications

• Residential property management experience essential.
• Experience in reception, leasing or real estate administration highly regarded.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional and welcoming approach when dealing with clients and visitors.
• Ability to manage competing priorities and work within a busy team environment.
• Confident using property management systems and general office software.

Responsibilities

• Opening the office each morning and ensuring the reception area is presentable.
• Answering incoming calls, directing enquiries and taking messages.
• Greeting clients, couriers, contractors and visitors.
• Maintaining the office key register.
• Preparing and handing over settlement packs as required.
• Assisting with general office administration and daily tasks.
• Entering new business leads into the system and preparing proposals.
• Setting up new properties and owner records in PropertyMe.
• Preparing management authority paperwork through Inspection Express.
• Posting property advertisements and updating rental information.
• Issuing rental offers and entering tenants into PropertyMe.
• Following up tenancy documentation and bond lodgements.
• Preparing residential rental agreements and assisting with renewals.
• Coordinating compliance tasks and updating records.

Skills

Property Management experience

Reception administration

Organisational skills

Communication skills

Client liaison

Team collaboration

Tools

PropertyMe

Inspect Real Estate

Inspection Express

List Once

Ignite

Job description

REAL ESTATE ADMINISTRATOR | BAYSIDE | $80,000 + SUPER

Real Estate Administrator | Bayside | $80,000 + super An exciting opportunity has become available for a friendly, organised and proactive Administrator to join a well-established real estate business in Melbourne's inner suburbs. Combining front-of-house responsibilities with Property Management, Leasing and Business Development administration, this is a varied role suited to someone who enjoys being the welcoming face of an office while providing essential support to a busy property management team. This position would suit a range of administrative professionals; however, previous experience within residential property management is essential. You'll work closely with the BDM, Leasing team and Senior Property Managers, helping ensure the office runs smoothly and all administrative processes are completed efficiently.

Why You'll Love This Role:

• Varied position combining reception and property management administration
• Work alongside an experienced and supportive real estate team
• Exposure to Business Development, Leasing and Property Management
• Opportunity to utilise and develop your real estate administration skills
• Established systems and processes

What You'll Be Doing:

Reception & Office Administration

• Opening the office each morning and ensuring the reception area is presentable
• Answering incoming calls, directing enquiries and taking messages
• Greeting clients, couriers, contractors and visitors
• Maintaining the office key register
• Preparing and handing over settlement packs as required
• Assisting with general office administration and daily operational tasks

Business Development Support

• Entering new business leads into the relevant system
• Preparing management proposals and associated documentationSetting up new properties and owner records in PropertyMe
• Preparing management authority paperwork and disclosure forms through Inspection Express

Leasing & Property Management Administration

• Preparing and uploading property advertisements across online platforms
• Updating rental prices, property information and advertising statuses
• Preparing and issuing rental offers to prospective renters
• Entering approved renters into PropertyMe and assigning BPAY reference numbers
• Following up outstanding tenancy documentation and bond lodgements
• Preparing residential rental agreements through Inspection Express
• Liaising with Senior Property Managers to ensure paperwork is completed before new renters collect keys
• Assisting with lease renewals and general Property Management administration overflow

Compliance & Minimum Standards

• Issuing compliance and minimum standards job requests to contractors
• Coordinating rectification works and following up quotes and outstanding jobs
• Updating compliance records and uploading certificates, reports and supporting documentation

What We’re Looking For:

• Previous experience in residential Property Management is essential
• Experience in reception, leasing or real estate administration will be highly regarded
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Professional and welcoming approach when dealing with clients and visitors
• Ability to manage competing priorities and work within a busy team environment
• Confident using property management systems and general office software
• Proactive attitude with a willingness to assist across different areas of the business

Systems & Software:

• PropertyMe
• Inspect Real Estate
• Inspection Express
• List Once
• Ignite

The Details:

• Location: Bayside suburbs
• Position: Real Estate Administrator
• Experience: Previous Property Management experience essential

Ready to Take the Next Step?

If you're an experienced property management professional looking for a varied administration role where you can utilise your industry knowledge while supporting a busy real estate team, we'd love to hear from you.