OFFICE ADMINISTRATOR (PART-TIME)

Barry Plant Taylors Lakes; Ballarat; On-site; AUD 34,000 - 41,000; Part time

Job summary

Barry Plant Ballarat is seeking an experienced office administrator to support receipting, trust accounting and reporting activities. The role suits someone who thrives in a busy real estate office and values accuracy and confidentiality.

You will handle client interactions, manage records, and prepare regular sales, listings and rental reports to support decision making. The role offers school-friendly hours with potential for future progression.

Qualifications

• Proven experience in an administration role, ideally within real estate
• Sound knowledge of receipting and trust accounting principles
• Strong ability to prepare, analyse and present reports with accuracy
• Confident user of PropertyMe and Agentbox an advantage
• Excellent written and verbal communication skills
• Highly organised, with strong attention to detail and time management
• Current Agent's Representative certificate (or willingness to obtain) is desirable

Responsibilities

• Receipting and trust accounting support: Accurately receipt rent, deposits, commissions and other funds in line with accounting requirements
• Maintain clear, auditable records in line with Consumer Affairs Victoria and agency procedures
• Reporting: Prepare regular reports on sales, listings, rentals, arrears and office activity
• Analyse data to identify trends, issues and opportunities, and present findings clearly
• Collate information from the CRM, property management software and team members into accurate reports
• Collaborate with the Director, sales and property management teams to deliver the information they need
• General office administration: Greet clients and visitors, and manage phone and email enquiries professionally
• Maintain databases, files and records, keeping information accurate and up to date

Skills

Administration experience

Reports preparation & analysis

Communication skills

Organisation & time management

Agent's Representative cert (desirable

Tools

PropertyMe

Agentbox

Job description

Barry Plant Ballarat is a vibrant, growing real estate agency, and our culture is what sets us apart. We back each other, celebrate wins together and take pride in delivering outstanding service to our clients and community. Our administration team sits at the heart of the business, and this role is key to supporting our continued growth.

Key responsibilities

Receipting and trust accounting support

• Accurately receipt rent, deposits, commissions and other funds in line with accounting requirements
• Maintain clear, auditable records in line with Consumer Affairs Victoria and agency procedures

Reporting

• Prepare regular reports on sales, listings, rentals, arrears and office activity
• Analyse data to identify trends, issues and opportunities, and present findings clearly
• Collate information from the CRM, property management software and team members into accurate reports
• Collaborate with the Director, sales and property management teams to deliver the information they need

General office administration

• Greet clients and visitors, and manage phone and email enquiries professionally
• Maintain databases, files and records, keeping information accurate and up to date

Skills, Knowledge And Experience

• Proven experience in an administration role, ideally within real estate
• Sound knowledge of receipting and trust accounting principles
• Strong ability to prepare, analyse and present reports with accuracy
• Confident user of PropertyMe and Agentbox an advantage
• Excellent written and verbal communication skills
• Highly organised, with strong attention to detail and time management
• Current Agent's Representative certificate (or willingness to obtain) is desirable

Personal attributes

• Positive, proactive and solutions focused
• A genuine team player who contributes to our strong culture
• Discreet and trustworthy with confidential information
• Adaptable and comfortable in a busy, growing office

General Position Details

• Part-time role ideally suited to those seeking school hours
• Up to 25 hours per (can be spread across 4 - 5 days)
• Potential to transform to a full-time role in the future