Retail Property Administrator – Lease & Centre Finance

CBRE Group, Inc.; Canberra; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits program

Volunteer days

Discounts & partnerships

CBRE Cares Foundation

Job summary

CBRE is seeking a capable administrator to support the financial performance of a landmark retail asset in Canberra. You will own accurate tenancy and tenant account administration, coordinate key lease activities, and build trusted relationships with retailers and centre teams.

Reporting to the Retail Manager, you will ensure compliance with reporting and financial requirements, while delivering reliable property administration support and timely tenancy information.

Qualifications

• Administration experience, preferably within retail property or a related commercial environment.
• Strong accuracy and attention to detail, particularly when working with financial and lease information.
• Clear written and verbal communication skills and confidence working with a range of stakeholders.
• Competency across Microsoft Office, particularly Excel and Outlook.
• The ability to prioritise tasks, manage deadlines, and work independently.
• Experience managing tenant accounts or collecting tenancy rents is desirable.

Responsibilities

• Maintain accurate tenancy schedules, lease records and system information, ensuring updates are completed within required timeframes.
• Administer tenant billings, ad hoc charges, credits, concessions, rebates and percentage rent in line with lease terms and approval requirements.
• Manage tenant ledger accounts, collect arrears, complete reconciliations, and prepare accurate arrears reporting.
• Coordinate lease compliance information, including sales figures, insurance documents, bank guarantees, survey plans and other required records.
• Prepare timely property administration reports and support centre budgeting, forecasting, lease assignments, variations and storage licences.
• Build collaborative relationships with retailers and centre teams while completing general office administration, secure reconciliations and compliance activities.

Skills

Administration

Excel

Outlook

Attention to detail

Communication

Prioritisation

Independent work

Tenant accounts

Rent collection

Tools

Microsoft Office

Job description

CBRE is seeking a capable administrator to support the financial performance of a landmark retail asset in Canberra. You will own accurate tenancy and tenant account administration, coordinate key lease activities, and build trusted relationships with retailers and centre teams.

Reporting to the Retail Manager, you will ensure compliance with reporting and financial requirements, while delivering reliable property administration support and timely tenancy information.