Residential Property Settlements Specialist

Woods & Co; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Woods & Co Recruitment in Melbourne seeks an experienced Settlements & Contracts Administrator to manage residential property contracts from preparation through to settlement. You will coordinate settlements, liaise with purchasers, solicitors and internal teams, and maintain contract records and settlement trackers in a fast-paced property environment.

Ideal candidates bring strong organisation, attention to detail, and excellent communication.

Qualifications

• Previous experience in property settlements, contracts administration, or a similar property-focused role.
• Strong understanding of residential property contracts, conveyancing processes and settlement procedures.
• Excellent attention to detail, organisation and ability to manage competing deadlines.
• Confident communication skills with a professional and customer-focused approach.
• Proficiency in Microsoft Office and experience using property CRM or contract management systems.
• A proactive, solutions-focused attitude and the ability to work both autonomously and collaboratively.

Responsibilities

• Manage the administration of residential property contracts from initial preparation and execution through to settlement.
• Coordinate settlement processes, ensuring key dates, documentation and contractual obligations are met.
• Liaise with purchasers, solicitors, conveyancers, sales agents and internal stakeholders throughout the transaction lifecycle.
• Maintain accurate contract records, purchaser information, settlement trackers and CRM databases.
• Monitor deposits, finance dates, contract conditions and settlement milestones, proactively resolving issues and delays.
• Prepare reports and provide general administrative support to the sales and project teams.

Skills

MS Office

CRM systems

Contract management

Tools

CRM software

Contract management systems

Microsoft Office

Job description

Woods & Co Recruitment in Melbourne seeks an experienced Settlements & Contracts Administrator to manage residential property contracts from preparation through to settlement. You will coordinate settlements, liaise with purchasers, solicitors and internal teams, and maintain contract records and settlement trackers in a fast-paced property environment.

Ideal candidates bring strong organisation, attention to detail, and excellent communication.