Sales and Settlement Coordinator (Property Development)

Woods & Co; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Woods & Co Recruitment in Melbourne seeks an experienced Settlements & Contracts Administrator to manage residential property contracts from preparation through to settlement. You will coordinate settlements, liaise with purchasers, solicitors and internal teams, and maintain contract records and settlement trackers in a fast-paced property environment.

Ideal candidates bring strong organisation, attention to detail, and excellent communication.

Qualifications

• Previous experience in property settlements, contracts administration, or a similar property-focused role.
• Strong understanding of residential property contracts, conveyancing processes and settlement procedures.
• Excellent attention to detail, organisation and ability to manage competing deadlines.
• Confident communication skills with a professional and customer-focused approach.
• Proficiency in Microsoft Office and experience using property CRM or contract management systems.
• A proactive, solutions-focused attitude and the ability to work both autonomously and collaboratively.

Responsibilities

• Manage the administration of residential property contracts from initial preparation and execution through to settlement.
• Coordinate settlement processes, ensuring key dates, documentation and contractual obligations are met.
• Liaise with purchasers, solicitors, conveyancers, sales agents and internal stakeholders throughout the transaction lifecycle.
• Maintain accurate contract records, purchaser information, settlement trackers and CRM databases.
• Monitor deposits, finance dates, contract conditions and settlement milestones, proactively resolving issues and delays.
• Prepare reports and provide general administrative support to the sales and project teams.

Skills

MS Office

CRM systems

Contract management

Tools

CRM software

Contract management systems

Microsoft Office

Job description

Sales and Settlement Coordinator (Property Development)

An exciting opportunity has become available for an experienced Settlements & Contracts Administrator to join a well-established and highly regarded property business in Melbourne.

Our client is a successful and growing property group with an impressive portfolio of residential projects and a strong reputation within the industry. Working within a collaborative, supportive and fast-paced team, you will play an integral role in managing contracts, coordinating settlements and ensuring a seamless experience for purchasers and key stakeholders.

This position would suit someone who enjoys working across the detail of property transactions, thrives in a busy environment and brings excellent organisation and communication skills.

The Role

• Manage the administration of residential property contracts from initial preparation and execution through to settlement.
• Coordinate settlement processes, ensuring key dates, documentation and contractual obligations are met.
• Liaise with purchasers, solicitors, conveyancers, sales agents and internal stakeholders throughout the transaction lifecycle.
• Maintain accurate contract records, purchaser information, settlement trackers and CRM databases.
• Monitor deposits, finance dates, contract conditions and settlement milestones, proactively resolving issues and delays.
• Prepare reports and provide general administrative support to the sales and project teams.

About You

• Previous experience in property settlements, contracts administration, sales administration or a similar property-focused role.
• Strong understanding of residential property contracts, conveyancing processes and settlement procedures.
• Excellent attention to detail, organisation and ability to manage competing deadlines.
• Confident communication skills with a professional and customer-focused approach.
• Proficiency in Microsoft Office and experience using property CRM or contract management systems.
• A proactive, solutions-focused attitude and the ability to work both autonomously and collaboratively.

What's on Offer

• Join an established and respected business within Melbourne's property industry.
• Work within a close-knit, supportive and experienced team.
• Gain exposure to a diverse range of residential property transactions and projects.
• Enjoy a varied role with genuine ownership and responsibility.
• Competitive salary package commensurate with experience.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.