Renewables Project Administrator: Mobilisation & Onboarding

UGL Pty Limited; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Discounted private health insurance

Salary continuance insurance

Salary sacrifice and novated leasing

Paid parental leave

Learning and development opportunities

Job summary

UGL Pty Limited is seeking a proactive Project Administrator to support renewable energy projects. The role focuses on mobilisation, onboarding, and administrative functions, acting as a central coordinator across Recruitment, HSE, Travel, and Project teams.

Perth-based preference with operations from a project office. The successful candidate will manage onboarding, travel, and documentation, while maintaining registers and project directories.

Qualifications

• Experience as a Project Administrator or similar in construction, engineering, mining, energy, or infrastructure projects.
• Experience coordinating workforce mobilisation and onboarding activities.
• Ability to maintain registers, personnel records, and compliance documents.
• Strong attention to detail and accuracy; able to multi-task in a fast-paced environment.
• Proficient in Microsoft Office; SAP or ERP experience highly regarded.

Responsibilities

• Manage mobilisation activities: upload travel docs, compliance records, onboarding requirements.
• Coordinate onboarding for project personnel and SAP onboarding processes.
• Issue inductions and coordinate onboarding information for new starters.
• Arrange travel and accommodation bookings; maintain mobilisation registers and rosters.
• Act as liaison between Recruitment, HSE, Travel, and Project teams for mobilisation.
• Prepare meeting minutes, reports, and project documentation; document control tasks.
• Support logistics, equipment tracking, and inventory management.
• Assist with site compliance and workforce administration requirements.
• Engage with internal stakeholders and suppliers to resolve day-to-day matters.
• Contribute to continuous improvement of administrative processes.

Skills

Project administration

Mobilisation coordination

Onboarding

Documentation control

MS Office

SAP / ERP systems

Stakeholder engagement

Independent & team work

Education

Diploma or equivalent in business/engineering administration

Tools

SAP

ERP systems

Job description

UGL Pty Limited is seeking a proactive Project Administrator to support renewable energy projects. The role focuses on mobilisation, onboarding, and administrative functions, acting as a central coordinator across Recruitment, HSE, Travel, and Project teams.

Perth-based preference with operations from a project office. The successful candidate will manage onboarding, travel, and documentation, while maintaining registers and project directories.