Project Administrator / Mobilisation Coordinator

UGL Limited; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements where op

Discounted private health insurance

Salary continuance insurance

Paid parental leave

Ongoing learning and development

Job summary

UGL Pty Limited is seeking a proactive Project Administrator / Mobilisation Coordinator to support renewable energy projects from the Perth office. You will coordinate onboarding, mobilisation, and project documentation, acting as the central contact between Recruitment, HSE, Travel and site teams.

Successful candidates will have experience in project administration, SAP onboarding processes, and strong MS Office skills, with attention to detail and the ability to manage multiple priorities in a

Qualifications

• Previous experience in project administration, mobilisation coordination, or site administration in construction, engineering, energy, or infrastructure environments.
• Experience maintaining registers, personnel records, and compliance documentation.
• Strong communication and stakeholder engagement skills with the ability to work independently and in a team.

Responsibilities

• Manage mobilisation activities, including onboarding and travel documentation.
• Coordinate onboarding for project personnel and SAP onboarding processes.
• Issue inductions and coordinate onboarding information for new starters.
• Request and coordinate travel and accommodation arrangements.
• Maintain mobilisation registers, workforce records, rosters and project directories.
• Act as liaison between Recruitment, HSE, Travel, and Project teams to support mobilisation.

Skills

Project administration

Mobilisation coordination

SAP

Microsoft Office

Stakeholder management

Attention to detail

Tools

SAP ERP

Microsoft Office

Job description

| | | | | --- | --- | | Project Administrator / Mobilisation Coordinator-269911 About Us UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group. UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work. About the Role We are seeking a proactive and highly organised **Project Administrator** to support our renewable energy projects. This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams. Preference will be given to candidates based in **Perth**, with the role operating primarily from a project office environment. The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel. Key Responsibilities * Manage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirements * Coordinate onboarding activities for project personnel, including SAP onboarding processes * Issue inductions and coordinate onboarding information for new starters * Request and coordinate travel and accommodation bookings * Maintain mobilisation registers, workforce records, rosters, and project directories * Act as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisation * Prepare meeting minutes, reports, presentations, and project documentation * Provide administrative support across project teams, including document control and reporting * Assist with logistics coordination, equipment tracking, and inventory management * Support site compliance and workforce administration requirements * Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters * Contribute to the continuous improvement of administrative processes and systems * Provide broader project administration support during periods of reduced mobilisation activity About You * Previous experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environments * Demonstrated experience coordinating workforce mobilisation and onboarding activities * Experience maintaining registers, personnel records, and compliance documentation * Strong organisational skills with the ability to manage multiple priorities in a fast-paced project environment * High attention to detail and accuracy * Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Experience working with SAP or similar ERP systems will be highly regarded * Strong communication and stakeholder engagement skills * Proactive approach with the ability to work independently and collaboratively within a team * Ability to build effective working relationships across multiple business functions What We Offer * Opportunity to work on a major renewable energy project * Career growth within UGL and the CIMIC Group * Supportive and inclusive team environment * Flexible working arrangements where operationally suitable * Discounted private health insurance * Salary continuance insurance * Salary sacrifice and novated leasing options * Paid parental leave * Strong health, safety, and wellbeing culture * Ongoing learning and development opportunities Additional Information As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening. UGL is an equal opportunity employer and values diversity in the workplace. We encourage applications from candidates of all backgrounds and experiences. Discipline: Project Administrator Primary Location: Australia-WA-Perth CBD, Inner & Western Suburbs Work Type: Full-time | | |