Project Administrator / Mobilisation Coordinator

UGL; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Discounted private health insurance

Salary continuance insurance

Salary sacrifice and novated leasing

Paid parental leave

Learning and development opportunities

Job summary

UGL Pty Limited is seeking a proactive Project Administrator to support renewable energy projects. The role focuses on mobilisation, onboarding, and administrative functions, acting as a central coordinator across Recruitment, HSE, Travel, and Project teams.

Perth-based preference with operations from a project office. The successful candidate will manage onboarding, travel, and documentation, while maintaining registers and project directories.

Qualifications

• Experience as a Project Administrator or similar in construction, engineering, mining, energy, or infrastructure projects.
• Experience coordinating workforce mobilisation and onboarding activities.
• Ability to maintain registers, personnel records, and compliance documents.
• Strong attention to detail and accuracy; able to multi-task in a fast-paced environment.
• Proficient in Microsoft Office; SAP or ERP experience highly regarded.

Responsibilities

• Manage mobilisation activities: upload travel docs, compliance records, onboarding requirements.
• Coordinate onboarding for project personnel and SAP onboarding processes.
• Issue inductions and coordinate onboarding information for new starters.
• Arrange travel and accommodation bookings; maintain mobilisation registers and rosters.
• Act as liaison between Recruitment, HSE, Travel, and Project teams for mobilisation.
• Prepare meeting minutes, reports, and project documentation; document control tasks.
• Support logistics, equipment tracking, and inventory management.
• Assist with site compliance and workforce administration requirements.
• Engage with internal stakeholders and suppliers to resolve day-to-day matters.
• Contribute to continuous improvement of administrative processes.

Skills

Project administration

Mobilisation coordination

Onboarding

Documentation control

MS Office

SAP / ERP systems

Stakeholder engagement

Independent & team work

Education

Diploma or equivalent in business/engineering administration

Tools

SAP

ERP systems

Job description

About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, private enterprises, and public institutions and are proudly a member of the CIMIC Group. UGL's Energy and Industrial team continues to deliver strong results, with multiple large-scale energy projects progressing through commissioning and a robust pipeline of work.

About the Role

We are seeking a proactive and highly organised Project Administrator to support our renewable energy projects. This role plays a key part in ensuring the efficient coordination of project mobilisation, onboarding, and administrative functions, supporting both project and operational teams. Preference will be given to candidates based in Perth, with the role operating primarily from a project office environment. The successful candidate will act as a central coordination point across Recruitment, HSE, Travel, and Project stakeholders, ensuring a seamless mobilisation and onboarding experience for project personnel.

Key Responsibilities

• Manage mobilisation activities, including uploading travel documentation, compliance records, and onboarding requirements
• Coordinate onboarding activities for project personnel, including SAP onboarding processes
• Issue inductions and coordinate onboarding information for new starters
• Request and coordinate travel and accommodation bookings
• Maintain mobilisation registers, workforce records, rosters, and project directories
• Act as the key liaison between Recruitment, HSE, Travel, and Project teams to support workforce mobilisation
• Prepare meeting minutes, reports, presentations, and project documentation
• Provide administrative support across project teams, including document control and reporting
• Assist with logistics coordination, equipment tracking, and inventory management
• Support site compliance and workforce administration requirements
• Liaise with internal stakeholders, contractors, and suppliers to resolve day-to-day project matters
• Contribute to the continuous improvement of administrative processes and systems
• Provide broader project administration support during periods of reduced mobilisation activity

About You

• Previous experience in a Project Administrator, Mobilisation Coordinator, Site Administrator, or similar role within construction, engineering, mining, energy, or infrastructure environments
• Demonstrated experience coordinating workforce mobilisation and onboarding activities
• Experience maintaining registers, personnel records, and compliance documentation
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced project environment
• High attention to detail and accuracy
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience working with SAP or similar ERP systems will be highly regarded
• Strong communication and stakeholder engagement skills
• Proactive approach with the ability to work independently and collaboratively within a team
• Ability to build effective working relationships across multiple business functions

What We Offer

• Opportunity to work on a major renewable energy project
• Career growth within UGL and the CIMIC Group
• Supportive and inclusive team environment
• Flexible working arrangements where operationally suitable
• Discounted private health insurance
• Salary continuance insurance
• Salary sacrifice and novated leasing options
• Paid parental leave
• Strong health, safety, and wellbeing culture
• Ongoing learning and development opportunities

Additional Information

As part of the recruitment process, you may be required to undergo a national criminal history check and pre-employment medical assessment, including drug and alcohol screening. UGL is an equal opportunity employer and values diversity in the workplace. We encourage applications from candidates of all backgrounds and experiences.