Remote Proposals & Bids Coordinator

Stantec; Wollongong City Council; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Additional leave

Learning and talent development

Wellbeing programs

Salary continuance insurance

Professional memberships

Job summary

Stantec is seeking an experienced Proposals Coordinator to join our Community Development team in Australia. You will coordinate high-quality proposals, capability statements and related materials to support timely, consistent submissions across projects.

You’ll work across proposal development, opportunity response coordination and knowledge management, collaborating with project teams, business development leads and specialists to produce compelling responses and maintain content libraries.

Qualifications

• Experience coordinating proposals, bids or business development materials.
• Strong organisational skills with the ability to manage competing priorities, deadlines and your own workflow.
• Excellent written communication, proofreading and attention to detail.
• Strong Microsoft Office skills; experience with document production and content management systems is highly regarded.
• A quality‑focused, proactive approach with the confidence to engage stakeholders at all levels.
• A collaborative, positive attitude and a genuine interest in contributing to team culture and continuous improvement.

Responsibilities

• Coordinate preparation of written and graphical content for proposals and related materials.
• Proofread and edit documents for accuracy, consistency and branding alignment.
• Work with designers, print suppliers and internal teams to deliver polished submission materials.
• Provide bid writing, creative writing and desktop publishing support as required.
• Support development and implementation of opportunity response plans with clear owners and milestones.
• Coordinate the proposal process: establish response requirements, assign tasks, manage timelines and meetings.
• Maintain opportunity information in Pipeline and assist teams with response setup.
• Gather information from stakeholders and researcher to support complete submissions.
• Monitor tender portals and industry panels, distribute opportunities and keep insurance/prequalification data current.
• Assist with contract review workflows and pursuit-stage quality, health & safety, and legal reviews.
• Create, update and maintain reusable proposal content, project profiles and collateral in SMKC.

Skills

Proposal coordination

End-to-end proposal experience

Stakeholder collaboration

Attention to detail

Education

Tertiary education

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Desktop publishing

SMKC (content management)

Job description

Stantec is seeking an experienced Proposals Coordinator to join our Community Development team in Australia. You will coordinate high-quality proposals, capability statements and related materials to support timely, consistent submissions across projects.

You’ll work across proposal development, opportunity response coordination and knowledge management, collaborating with project teams, business development leads and specialists to produce compelling responses and maintain content libraries.