Proposals Coordinator

Stantec Australia; Wollongong City Council; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Up to 4 weeks additional leave

Professional memberships and wellbeing

Job summary

Stantec Australia is seeking an experienced Proposals Coordinator to join the Community Development team. You will coordinate end-to-end proposals, capability statements and related materials, ensuring timely, consistent and compelling responses across the business.

The role covers proposal development, opportunity response coordination and knowledge management, working with project teams and specialists across Stantec. Based in Australia with multiple office locations.

Qualifications

• Experience coordinating proposals, bids or business development materials, ideally within engineering consulting, construction or related professional services.
• Strong organisational skills with ability to manage competing priorities, deadlines and workflow.
• Excellent written communication, proofreading and attention to detail.
• Strong Microsoft Office skills (Word, PowerPoint, Excel) and familiarity with content management systems.

Responsibilities

• Coordinate proposal development and material creation (written and graphical content for proposals, qualifications, capability statements, brochures, presentations).
• Proofread and edit documents for accuracy, consistency and branding.
• Collaborate with project teams, designers, print suppliers and support functions to deliver polished submission materials.

Skills

Proposal coordination

Bid writing

Microsoft Office

Attention to detail

Education

Relevant tertiary education

Tools

SMKC

Pipeline

Job description

We’re looking for an experienced Proposals Coordinator with strong end-to-end proposal experience to join our Community Development team. You’ll coordinate high-quality proposals, capability statements, presentations and other business development materials, helping our teams respond to opportunities in a timely, consistent and compelling way.

Your work will span three core areas: proposal development, opportunity response coordination, and knowledge and process management. You’ll collaborate with project teams, business development leads, technical specialists and support functions across Stantec.

This role can be based in any of the following Stantec office locations: Brisbane, Gold Coast, Canberra or Wollongong.

Day to day tasks would involve:

Proposal and material development

Coordinate the preparation of written and graphical content for proposals, qualifications, capability statements, brochures, presentations and related materials.

Proofread and edit documents for accuracy, consistency, quality and alignment with Stantec templates and branding guidelines.

Work with operational teams, graphic designers and external print suppliers, as required, to deliver polished submission materials.

Provide bid writing, creative writing, graphics and desktop publishing support, where required.

Opportunity response coordination

Support the development and implementation of opportunity response plans, including activities, deliverables, owners, milestones and deadlines.

Coordinate the proposal process by establishing response requirements, assigning tasks, managing timelines and organising response-related meetings.

Set up and maintain opportunity information in Pipeline and assist project teams to establish each response.

Gather information from internal and external stakeholders and undertake research to support complete, responsive submissions.

Monitor and manage relevant tender portals and industry panels, distribute opportunities, and maintain current insurance and prequalification information.

Coordinate pursuit-phase quality, health and safety and legal review requirements, including contract review workflows.

Assist with requests for quotation and subconsultant coordination at pursuit stage, including collection of relevant insurance and prequalification information.

Knowledge and process management

Create, update and maintain reusable proposal content, project profiles, personnel profiles, images and collateral in SMKC.

Regularly update Pipeline and maintain accurate opportunity information.

Maintain strong internal networks to identify and share relevant information, lessons learned and best practice across sectors and Business Centres.

Use specialist systems and processes where required and contribute to continuous improvement of proposal tools and workflows.

To be successful for this role you’ll need:

Relevant tertiary education, or an equivalent combination of education and related experience.

Experience coordinating proposals, bids or business development materials, ideally within engineering consulting, construction, design or a related professional services environment.

Strong organisational skills, with the ability to manage competing priorities, deadlines and your own workflow.

Excellent written communication, proofreading and attention to detail.

Strong Microsoft Office skills, including Word, PowerPoint and Excel; experience with document production and content management systems will be highly regarded.

A quality-focused, accountable and proactive approach, with the confidence to engage with stakeholders at all levels.

A collaborative, positive attitude and a genuine interest in contributing to team culture and continuous improvement.

What we offer

We offer many benefits to ensure your professional development & wellbeing is ongoing.

Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.

Option to purchase up to 4 weeks additional leave.

Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

Professional Memberships, Salary Continuance Insurance (SCI), Service Recognition Awards
Mental Health, Employee Assistance Program and Wellbeing Programs

About Stantec

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

We are committed to reconciliation and to building respectful relationships with Aboriginal and Torres Strait Islander peoples. We’re better together when different perspectives are welcomed and valued, and we’re committed to a workplace where everyone can belong and thrive. If you need any adjustments to participate in our recruitment process, please let us know.