Flexible-Work Proposals & Content Coordinator

Stantec; Canberra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

Additional leave options

Learning and development programs

Wellbeing programs

Job summary

Stantec in Canberra is seeking an experienced Proposals Coordinator to manage end-to-end proposal development, capability statements and business development materials within our Community Development team.

You will collaborate with project teams, business development leads and specialists to respond to opportunities in a timely, consistent and compelling way, handling content creation, proofreading and workflow coordination across the organisation.

Qualifications

• Relevant tertiary education or an equivalent combination of education and related experience.
• Experience coordinating proposals, bids or business development materials, ideally within engineering consulting, construction, design or a related professional services environment.
• Strong organisational skills, with the ability to manage competing priorities, deadlines and your own workflow.
• Excellent written communication, proofreading and attention to detail.
• Strong Microsoft Office skills, including Word, PowerPoint and Excel; experience with document production and content management systems will be highly regarded.
• A quality-focused, accountable and proactive approach, with the confidence to engage with stakeholders at all levels.

Responsibilities

• Coordinate the preparation of written and graphical content for proposals, qualifications, capability statements, brochures, presentations and related materials.
• Proofread and edit documents for accuracy, consistency, quality and alignment with Stantec templates and branding guidelines.
• Work with operational teams, graphic designers and external print suppliers, as required, to deliver polished submission materials.
• Provide bid writing, creative writing, graphics and desktop publishing support, where required.
• Support the development and implementation of opportunity response plans, including activities, deliverables, owners, milestones and deadlines.
• Coordinate the proposal process by establishing response requirements, assigning tasks, managing timelines and organising response-related meetings.
• Set up and maintain opportunity information in Pipeline and assist project teams to establish each response.
• Gather information from internal and external stakeholders and undertake research to support complete, responsive submissions.
• Monitor and manage relevant tender portals and industry panels, distribute opportunities, and maintain current insurance and prequalification information.
• Coordinate pursuit-phase quality, health and safety and legal review requirements, including contract review workflows.
• Assist with requests for quotation and subconsultant coordination at pursuit stage, including collection of relevant insurance and prequalification information.
• Create, update and maintain reusable proposal content, project profiles, personnel profiles, images and collateral in SMKC.
• Regularly update Pipeline and maintain accurate opportunity information.
• Maintain strong internal networks to identify and share relevant information, lessons learned and best practice across sectors and Business Centres.
• Use specialist systems and processes where required and contribute to continuous improvement of proposal tools and workflows.

Skills

Proposal coordination

Bid writing

Content development

Proofreading

MS Office

Project coordination

Graphic coordination

Education

Relevant tertiary education

Tools

SMKC

Pipeline management

Job description

Stantec in Canberra is seeking an experienced Proposals Coordinator to manage end-to-end proposal development, capability statements and business development materials within our Community Development team.

You will collaborate with project teams, business development leads and specialists to respond to opportunities in a timely, consistent and compelling way, handling content creation, proofreading and workflow coordination across the organisation.