Remote Operations Coordinator for Growing Accounting Firm

Mercor

Brisbane

Remote

AUD 34,000 - 55,000

Part time

3 days ago

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Job summary

Mercor is seeking a part-time Virtual Assistant-Operations to work remotely in Australia. You will coordinate operational activities, manage ClickUp workflows, and support the CEO in planning and execution within an accounting practice context.

You will bring a systems-oriented mindset, strong knowledge of Australian bookkeeping basics (GST, BAS, payroll, super, month-end), and hands-on experience with ClickUp, Xero, QuickBooks Online or MYOB. Independence and reliability are essential.

Qualifications

Background in operations, practice management, admin VA or executives support within an accounting firm.
Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
Hands-on experience with ClickUp dashboards, workflows and templates.
Experience with Xero, QuickBooks Online and/or MYOB.
Systems-oriented mindset respecting existing frameworks.
Ability to operate independently without close supervision.

Responsibilities

Organise, assign, track, and monitor tasks through ClickUp.
Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
Maintain organised documentation and filings within Google Workspace.
Assist the CEO with operational planning, prioritisation, summaries, and initiatives.
Track action items and ensure tasks are followed through and completed.
Conduct preliminary quality checks on reconciliations, coding, and workpapers.
Monitor scope adherence and flag out-of-scope work.
Assist with tracking aged receivables and other internal matters.
Step in and support hands-on when needed to meet deadlines.
Support onboarding of new team members into company tools and workflows.