Remote File Version Controller – Records Assistant

Hrstalentsolutions; Hervey Bay; Remote; AUD 59,000 - 62,000; Full time

Benefits offered by this job

Remote work

Job summary

Hrstalentsolutions is seeking a meticulous File Version Control Assistant to join our remote team. In this introductory records role, you will compare document versions, apply naming rules, and record which file is approved for routine use.

You will follow a defined source of truth, flag discrepancies, and keep an auditable trail of changes so colleagues can locate the correct document quickly. The position emphasizes accuracy over speed and requires clear notes when conflicts arise.

Qualifications

• Careful eye and patience for repetitive checks are essential.
• Experience with office administration, electronic filing, or customer service is helpful but not mandatory.
• Training will cover the employer's file structure, naming conventions, permissions, and escalation path.

Responsibilities

• Compare assigned digital files with an approved version list or change notice.
• Identify names, dates, categories, and links that need correction.
• Update permitted metadata in a web-based document system.
• Keep the approved file associated with the right team or customer record.
• Flag duplicate names and uncertain version histories.
• Note changes made and the source used to support them.
• Protect access to material that is intended for a limited group.
• Route content questions to the document owner instead of rewriting them.

Skills

Attention to detail

Patience

Office administration

Document management

Remote work

Tools

Spreadsheet

Web-based document system

Online folders

Metadata editing

Job description

Hrstalentsolutions is seeking a meticulous File Version Control Assistant to join our remote team. In this introductory records role, you will compare document versions, apply naming rules, and record which file is approved for routine use.

You will follow a defined source of truth, flag discrepancies, and keep an auditable trail of changes so colleagues can locate the correct document quickly. The position emphasizes accuracy over speed and requires clear notes when conflicts arise.