Remote Executive Assistant To Leadership | High-Growth Ops

Secure Iq Services; Sydney; Remote; AUD 90,000 - 120,000; Full time

Job summary

Secure Iq Services is seeking an experienced Executive Assistant to leadership for a remote, cross-border operation. You will manage end-to-end operations, data systems, and day-to-day admin across multiple brands, acting as the central anchor for a fast-paced leadership team.

You’ll coordinate events, oversee bookkeeping in Xero, handle CRM hygiene, support sales funnels, and provide professional communication.

Qualifications

• 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.
• Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart-centered values.
• First-language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.
• Meticulous attention to detail, strong problem-solving independence, and a collaborative, empathetic communication style.

Responsibilities

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross-Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

Skills

Executive support

Attention to detail

Time management

Independent working

Communication

Tools

Xero

Trybooking/Eventbrite

GoHighLevel

Zoom

Canva

Job description

Executive Assistant To Leadership High Growth Ops

Remote (South Africa) | Supporting an International Company

Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) with flexibility for events and quarterly planning days | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi‑brand portfolio.

As the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.

What You’ll Do

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow‑ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross‑Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

What You Bring

• Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast‑paced workflows.
• Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart‑centered values.
• Technical Translation / Delivery: First‑language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.
• Working Style: Meticulous attention to detail, strong problem‑solving independence, and a collaborative, empathetic communication style.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home‑office environment.
• Mindset: High self‑discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

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