Remote Executive Assistant & Operations Lead

Publicroles; Brisbane; Remote; AUD 48,000 - 83,000; Part time

Job summary

Publicroles is seeking an experienced Executive Assistant to operate as the central operational anchor for an international multi-brand portfolio. This remote role supports a South Africa–Australia aligned setup, handling executive support, CRM and event management, and basic bookkeeping across multiple entities.

You will coordinate workflows, manage data hygiene, and assist with SOPs, vendor coordination, and occasional content tasks, while maintaining client-focused communication and high

Qualifications

• 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organized documentation and filings within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and work papers.
• Monitor scope adherence and flag any out-of-scope work.

Skills

Executive support

Operational coordination

Data management

English proficiency

Attention to detail

Tools

Xero

Trybooking/Eventbrite

GoHighLevel

Zoom

Canva

Job description

Publicroles is seeking an experienced Executive Assistant to operate as the central operational anchor for an international multi-brand portfolio. This remote role supports a South Africa–Australia aligned setup, handling executive support, CRM and event management, and basic bookkeeping across multiple entities.

You will coordinate workflows, manage data hygiene, and assist with SOPs, vendor coordination, and occasional content tasks, while maintaining client-focused communication and high