Remote Executive Assistant to Leadership | High-Growth Ops

Secure IQ Services; Australia; Remote; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible remote working environment

Performance-based bonus

Competitive salary based on experience

Job summary

SecureIQ is seeking a highly organised Executive Assistant to support senior leadership within a fast-paced, high-growth business. You will manage calendars, coordinate meetings, handle communications, and support project execution while identifying opportunities to improve processes.

This remote role aligns with Australia working hours and requires ownership, attention to detail, and proactive collaboration with cross-functional teams across multiple time zones.

Qualifications

• 2-4+ years of experience as an Executive Assistant or in a similar role.
• Excellent spoken and written English.
• Experience supporting senior leadership or founders.
• Strong organisational and time management skills with ability to manage multiple priorities.

Responsibilities

• Manage and optimise executive calendars, scheduling meetings across multiple time zones
• Coordinate internal and external meetings, including agendas, notes, and follow-ups
• Act as a point of contact between leadership and internal/external stakeholders
• Manage inboxes, prioritise communication, and ensure timely responses
• Support day-to-day operations, ensuring tasks and priorities are executed efficiently
• Assist with project coordination, tracking deadlines, deliverables, and progress
• Prepare reports, presentations, and documentation as required
• Identify inefficiencies and implement improved systems or processes
• Handle confidential information with discretion and professionalism
• Support ad hoc administrative, operational, and coordination tasks as needed
• Ensure alignment across teams by following up on action items and commitments
• Excellent spoken and written English
• 2-4+ years of experience as an Executive Assistant or in a similar role
• Strong communication skills with ability to interact across different stakeholders
• Proactive mindset with ability to anticipate needs and take initiative
• Experience with calendar management, scheduling tools, and communication platforms
• Comfortable working in fast-paced, dynamic environments
• Ability to work independently with minimal supervision
• Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment

Skills

Calendar management

Executive support

Communication

Coordination

Cross-functional collaboration

Attention to detail

Proactive mindset

Tools

Google Workspace

Slack

Notion

ClickUp

Job description

SecureIQ is seeking a highly organised Executive Assistant to support senior leadership within a fast-paced, high-growth business. You will manage calendars, coordinate meetings, handle communications, and support project execution while identifying opportunities to improve processes.

This remote role aligns with Australia working hours and requires ownership, attention to detail, and proactive collaboration with cross-functional teams across multiple time zones.