Online Consumer Insights Panelist. Hiring Now. Part Time Office Assistant Welcome

Afg Inc; Charters Towers Regional; Remote; AUD 73,000 - 109,000; Full time

Job summary

Afg Inc. is seeking an Executive Assistant to serve as the central operational anchor for an international multi-brand portfolio.

You will work remotely from South Africa and support a business owner across wellness and education brands with end-to-end operations, database management, and daily administrative systems. You will manage events, CRM data hygiene, email triage, SOPs, basic Xero bookkeeping, social media support, and cross-functional projects with vendors.

Qualifications

• 5+ years in senior executive assistant or business support roles.
• First-language English with flawless grammar and proofreading.
• Strong operational, database, and CRM proficiency.
• Experience with Xero, Zoom moderation, and online event platforms.

Responsibilities

• Coordinate live and online Zoom events end-to-end and manage registrations.
• Perform monthly CRM/database synchronizations and maintain data hygiene.
• Manage daily email triage across multiple inboxes and client follow-ups.
• Develop, update, and standardize SOPs to streamline workflows.
• Execute basic weekly financial bookkeeping in Xero for up to 10 entities.
• Monitor social media inquiries and provide customer account support.

Skills

Executive support

English proficiency

Remote working

Time management

Tools

Xero

Trybooking/Eventbrite

GoHighLevel

Zoom

Canva

Job description

Remote (South Africa) | Supporting an International Company

Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi-brand portfolio.

As the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.

What You'll Do

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross-Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

What You Bring

• Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.
• Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart-centered values.
• Technical Translation / Delivery: First-language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.
• Working Style: Meticulous attention to detail, strong problem-solving independence, and a collaborative, empathetic communication style.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home-office environment.
• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.