Remote Operations & Executive Assistant

Dixon Appointments Pty; Sydney; Hybrid; AUD 45,000 - 65,000; Full time

Job summary

Dixon Appointments Pty seeks an Administrative Assistant with flexible hours to support an international multi-brand portfolio from a remote setup. You’ll manage end-to-end operations, database hygiene, basic bookkeeping in Xero, event coordination, and customer inquiries with warmth and precision.

The role emphasizes independence, meticulous attention to detail, and strong English communication while coordinating across vendors, launches, and marketing activities.

Qualifications

• 5+ years of senior executive assistant, operational, or business support experience in fast-paced environments.
• Proficiency with Xero bookkeeping, event platforms, CRM tools, Zoom, and Canva.
• First-language English proficiency with flawless grammar and proofreading.
• Meticulous attention to detail with independent, collaborative work style.

Responsibilities

• Coordinate live and online Zoom events end-to-end, manage registrations, and run reminder campaigns.
• Perform monthly CRM/database synchronizations and maintain data hygiene across platforms.
• Manage daily email triage across multiple inboxes and maintain client follow-ups and milestones.
• Develop, update, and standardize SOPs to streamline workflows and reduce errors.
• Execute basic weekly financial bookkeeping in Xero for multiple entity files.
• Monitor social media inquiries and provide warm customer account support, with Canva content curation when needed.
• Coordinate external vendor relationships and track cross-brand projects like book publishing and course launches.

Skills

Executive support

Project coordination

Attention to detail

Communication

Tools

Xero

Trybooking

Eventbrite

GoHighLevel

Zoom

Canva

Job description

Dixon Appointments Pty seeks an Administrative Assistant with flexible hours to support an international multi-brand portfolio from a remote setup. You’ll manage end-to-end operations, database hygiene, basic bookkeeping in Xero, event coordination, and customer inquiries with warmth and precision.

The role emphasizes independence, meticulous attention to detail, and strong English communication while coordinating across vendors, launches, and marketing activities.