Receptionists / Administrative Assistant

Perry Ure Pty Limited; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Montefiore is seeking an Administration Assistant to support the Executive Care Manager and Deputy Care Manager with secretarial duties and general office tasks at the Hunters Hill campus. The role is full-time and involves rostering, minutes, invoicing, and liaising with nursing and Allied Health staff to ensure smooth operations and a high standard of service.

You will handle document preparation, file updates, and staff training records while delivering friendly, professional support to

Qualifications

• Experience in administration or secretarial roles.
• Strong organisational and time-management skills.
• Excellent communication with internal and external stakeholders.

Responsibilities

• Rostering staff.
• Record and type meeting minutes and agendas.
• General office duties including mailing, photocopying, archiving, and stationery orders.
• Prepare memos, letters and other correspondence.
• Process invoices.
• Maintain client feedback box.
• Assist with consumer inquiries.
• Communicate with Allied Health staff regarding appointments.
• Issue employment packs to new employees.
• Maintain staff training records, police checks and work rights.
• Update consumer details across nursing files.
• Ensure consumer mail and newspapers are delivered.
• Liaise with housekeeping to prepare suites for new admissions.

Skills

Secretarial duties

Rostering

Meeting minutes

Office administration

Customer service

Record keeping

Tools

Time and attendance software

Job description

Montefiore has a fantastic opportunity for an Administration Assistant to join their close-knit team in Hunters Hill campus.

In this rewarding and full-time position, you’ll play an integral role in ensuring smooth day-to-day operations and delivering the exceptional service we’re known for.

The Role:

Your primary role will be to assist and support the Executive Care Manager and Deputy Care Manager through secretarial, administration and clerical duties.

Key duties will include, but are not limited to:

• Rostering
• Recording and typing of meeting minutes and agendas
• General office functions including mailing, photocopying, archiving, faxing and stationery orders
• Preparing memos, letters and other correspondence
• Process incoming accounts (including invoices)
• Maintain client feedback box
• Assist with general inquiries from Consumers
• Communicate with Allied Health staff regarding appointments with Consumers
• Issue employment packs to new employees
• Maintain record of staff mandatory training, police checks and work rights
• Ensure changes to Consumer details are updated across all nursing files
• Ensure delivery of Consumer’s mail and newspapers
• Liaise with housekeeping to ensure Consumer suites are ready for new admissions

Along with the essential criteria below, you will be friendly, helpful and able to demonstrate a high level of customer service to both internal and external stakeholders. You will have strong organisational skills and will be comfortable with using time and attendance software to assist rostering staff.

About Us: Montefiore is an award-winning, Sydney-based aged care provider, with a proud 135-year history as a non-profit organisation founded on Jewish values. We support older members of the community to live with choice, dignity and wellbeing through trusted residential care, flexible home care and luxury retirement living.